When tens of thousands of people gather in the same area, the organizer needs to deal with not only functionality but also safety issues. That is why the organizers of Louna-Jukola have to go through a dense jungle of permits and cooperate with the police and rescue department before the actual event may take place.
– The single most important official permit is the Public Event Notice, which requires close to 30 different appendices, says Sanna Simonen, the Safety Manager of Louna-Jukola.
The notice includes appendices such as the landowner’s assent, maps, a list of security stewards as well as rescue, traffic and waste management plans. Permits not included in the notice are, among others, permit to play music, water supply plan and roadside billboards.
In addition to Southwestern Finland Police Department, permits are applied from the Rescue Department, the Centres for Economic Development, Transport and the Environment as well as different municipal committees.
Last minute does not pay
For an outsider, the application process may sound complicated and troublesome.
– It largely depends on how well the advance preparations are done. We began our cooperation with the police and rescue department already a year ago, Simonen clarifies.
– Naturally, a ready layout from previous years makes things easier for us. It shows which permits need to be applied for and what kind of preparations they need.
It will not pay to leave an application on the last minute. For example, the municipal committee responsible for decisions on construction permits assembles only once a month, so it may take even 2–3 months to get a permit. However, getting permits in general is not difficult.
– No permit is difficult to get if regulations are fulfilled, Simonen sums up.
The Public Event Notice is not delivered as a thick pile of paper in one go prior to the event.
– Versions of different appendices are submitted and completed continuously. For example, we assemble with rescue officials all the time, says Simonen.
At this point it’s already clear that the success of Louna-Jukola is independent of bureaucracy.
– Everything concerning permits is at a perfectly good stage, Simonen verifies.
The temporary camping area in Jukola is an example of activity subject to permit.
