COMPETITION INSTRUCTIONS LAPPEE-JUKOLA 2016

Event Manager	Juha Heimala
Secretary General	Tuija Tavia
General manager	Harri Kauranen
Communications Manager	Antti Nousiainen
Map and Course Manager	Ari Torniainen
Jukola Course Setter	Heikki Torniainen
Venla Course Setter	Ilkka Torniainen
Result Service	Panu Karhu
Technical Advisor (SSL)	Heikki Peltola
Course Supervisor	Pekka Pulkkinen (JoKu)
Chairman of the Jury	Tauno Haapasaari (LS-37)
Members of the Jury	Arja Makkonen (KR) and Harri Virta (KangSK)

 

Competition Rules and Instructions

The rules of the Finnish Orienteering Federation (FOF) apply together with the instructions given by the organizers. The FOF rules for orienteering sports can be found in Finnish at www.suunnistusliitto.fi. The final competition rules for Lappee-Jukola will be published on the info board and on the Lappee-Jukola website not later than 10 a.m. on Saturday, June 18th, 2016.

 

Competition Terrain

The competition area consists mainly of coniferous forestry with variable orientation terrain typical of southeastern Finland. Runnability on hills and boreal forest areas is quite good, on marsh areas lying between the hills a bit slower. In some parts of the area there are plenty of logging areas and different-aged planted forest that slow down the running. On rapakivi-granite areas there are special knolls which may look like rocks.

The relief is moderate with the biggest single differences of 25-30 metres. Take caution on the steepest slopes! The highest and most dangerous cliffs are cordoned off from above with a white or red-and-white tape with text ”Jukolan viesti – STOP”.

In the terrain, there are TV production related constructions not marked on the competition map. TV controls are not marked in the control descriptions. You may come across with organizers running with a camera in the terrain.

 

Competition Map and Control Descriptions

The competition map is a six-colour offset printed orienteering map with marked bare rock areas. The map scale is 1:10 000 and the contour interval 5 metres. Mapped and drawn in 2014–2015 mainly by Rauno Asikainen and partly by Jussi Silvennoinen, updated last in February, 2016. The map was printed in March 2016.

The size of the map in the Venla relay is A3, and in the Jukola relay A2. The map is enclosed in a plastic cover. The control descriptions are printed on the margin of the map. The control codes are also printed next to the control numbers.

There are earlier maps of the competition terrain on display on Lappee-Jukola internet website and on the info board at the competition centre.

 

Out-of-Bounds Areas

The pictures below show the markings for out-of-bounds areas both in the terrain and on the competition map. A sample of the out-of bounds tape can be seen on the model controls in the competition center.

 

 

As a rule, out-of-bounds areas are indicated with vertical stripes in purple on the competition map, as shown in the picture above. A continuous line on the edge of an out-of-bounds area on the map means that there is also a continuous do-not-go tape in the terrain. It is forbidden to pass this tape.

Purple diagonal crosses (X) are printed over some of the roads on the map. This means that entering that road area and using it as a route during competition performance is forbidden. It is also forbidden to use the railway tracks.
All settlement areas and cultivated land (black dots on yellow) are forbidden to enter.

In addition to the previous, there are small out-of-bounds areas (e.g. bird nests) in the terrain cordoned off with a tape on the spot. Due to their small size they are not indicated on the competition map.

 

Running order

The teams register their running order using the registration service on the Lappee-Jukola website. The same club-specific login details are used as when entering the competition. The registration service can be found at www.jukola.com/2016/yleista/ilmoittautuminen

The running orders for both relays must be registered by Friday, June 17th, 2016 at 6:00 p.m. The running order can be given as non-public. These running orders will be automatically made public on Friday, June 17th, 2016 at 6:00 p.m.

If there is an urgent need to change the running order after the above mentioned deadline, the team has to contact the Info at the latest one hour before the start of the relay in question (Jukola / Venla) with written arguments. The Technical Advisor will approve or disapprove the changes after considering the given arguments.

The running orders can be found on the Lappee-Jukola website on Friday, June 17th, 2016 at 6:00 p.m. and onwards. The person who has entered a team in the relay is responsible for giving correct information regarding the team members as well as for ensuring that the age limit is being followed properly (competitors must be at least 15 by the end of this year).

 

Team-Specific Material

The team-specific competition material can be collected at the Info from 10:00 a.m. to 10:00 p.m. on Friday, June 17th and from 8:00 a.m. to 10:00 p.m. on Saturday, June 18th. The person who comes to collect the material must present a printout of a coupon e-mailed to the club in the beginning of June. In addition, all the fees have to be paid, and the running order has to be registered.

The material includes a number bib and an Emit card backup slip for each member of the club’s team or teams. There is also a coupon against which the club can collect a fresh set of competition maps after the relay. (There is only one such coupon per club, usually included in the material of the club’s first Jukola team.) If a team has hired Emit cards from the organizer, they will also be included in the material. Note that the material does not include safety pins for attaching the number bibs to the runners. Safety pins can be bought at the Info and in the Jukola shop (2 € / 12 pcs).

 

Competition Numbers

The competition numbers (bib numbers) are based on the results of the Louna-Jukola 2015. If a club has several teams, the first team of the club will wear the smallest of the club’s bib numbers.

The bib number must be wholly visible throughout the leg. The competitor must protect the bar code on the number bib from damage until it is read at the entrance gate. Removing the number bib deliberately during the leg will lead to disqualification of the team. Please attach the number bib carefully to the chest with four (4) safety pins; it will be checked at the entrance gate.

 

Emit punching system

Punching in the competition will be carried out with the electronic Emit punching system. There are instructions about the system near the model controls. Each team must have at least three Emit cards. A card used in the Venla relay can be used in the Jukola relay. A card cannot be used in two consecutive legs. A card cannot be used by two different teams in the same relay.

The team material includes an Emit card backup slip for each member of the team. This must be attached to the Emit card. On this slip, you must write the letter V (for the Venla relay) or the letter J (for the Jukola relay), your team number and below that your leg number. The Emit card backup slip can be attached with a small piece of tape onto the Emit card, so that it holds even in rainy weather.

The Emit card numbers are not announced in advance. The number of your Emit card will be registered for the results service during the Emit check in process. Thereafter you will have to insert the card into an Emit reset unit, which clears the card for your leg. After that the Emit card cannot be changed.

If your Emit card cannot be read at the registration or it doesn’t work properly at the reset you will be given a rental Emit card provided by the organizer. You will not be allowed to compete with a broken / unread card. After finishing the leg, you must return the organizer’s card to the Info, where you will be charged 20 € for using the card. Your own card will then be given back to you. In case there is plenty of time after the Emit-card misfunction is noticed during check-in, you can also return to the spectator area and find a working Emit card by yourself.

After finishing their leg, competitors will be guided to the Emit-punching check-out. There the data of the card will be read. If there are any problems with the punching data, the competitor will be guided to the Wailing Wall.

A team can hire Emit cards in advance at 20 € per card. The hired cards will be included in the material provided for the team. Emit cards can also be hired during the competition at the Info. All hired cards must be returned to the Info in the same bag as they were on receiving them. If a team has hired multiple cards they must be returned together. Hired cards not returned will be charged at 80 € each.

 

Emit Card Testing and Punching Instructions

There are Emit card testing units next to the Info and to the EMIT check-in. To test your Emit card, place it onto an Emit card testing unit which is provided with a LED light. If you see a red LED light blink, your card works. If the red light doesn’t blink, the card’s battery has run down or is about to run down. If so, get yourself another Emit card before checking in at the entrance gate.

If your Emit card is low on battery, it cannot be read into the result service. In such case you will be given a chance to get another Emit card or the organizer will provide you with a hired Emit card, as explained above.

The actual controls, the changeover and the finish all have the same kind of punching as the model controls. For the electronic punching to work properly, the Emit card must be put onto the control unit in the right way all the way into the bottom. Because of its shape, the Emit card fits to the control unit one way only. When the punching is done properly, the backup slip in the Emit card will be marked with a pin, in addition to the electronic mark in the actual card.

 

Ban on Spike Shoes

Wearing spike shoes is forbidden. Shoes will be controlled at the changeover area equipment control and when leaving the changeover area. Using spike shoes will lead to disqualification of the whole team. Dobb shoes meant for orienteering are allowed (shoes with metal studs on their soles).

 

GPS Tracking

A GPS tracking system will be used in both relays, Venla and Jukola. The organizers will decide which teams will carry the GPS device. Approximately twenty fastest teams will carry the device in each leg. If a selected team refuses to carry the device, the team will be disqualified.

The GPS device will be given to the runner at the Emit-check-in, which has a special GPS dressing area. The runner will be guided how to wear the device. The runner must collect the GPS device at the latest 15 minutes before their start / changeover. Collecting the device is the responsibility of the runner. The device is returned to the organizer after the leg, in the special GPS undressing area at the Emit check-out. Between the legs the organizer may vary the teams that carry tracking devices.

 

Competitors’ Own GPS Devices and Phones

A competitor may use only such own GPS devices that do not have a map display. However, such device or data recorded to such device cannot be used in order to improve one’s performance in the competition. A competitor may carry a mobile phone to be used in emergencies. The phone must be switched off in the changeover area as well as during the competition, and it can only be used in emergencies. It is forbidden to photograph (or otherwise record) the map during the relay.

 

Marked Routes

There is a marked route all the way from the start and changeover area to the K-point (the start point triangle on the map). The special start arrangement of the first legs is specified in chapter Start of the first legs.

There are marked routes from the last controls to the changeover area and the finish. When competitors have passed a bridge to the finish / changeover area, they will be split to separate lanes on the basis of their leg numbers. At the point of separation, choose the lane above which you can see your leg number on an electronic screen. NB! The numbering on the screen changes during the relay. The fastest teams in each leg will be guided to the rightmost lane.

 

Start of the first legs

The start of the relay will take place in the changeover area. The access to the start area is through the Emit check-in. Competitors go through the entrance gate, equipment inspection, Emit card registration and Emit-reset. After the Emit card reset, you cannot leave the area. There are toilets and a tap for drinking water in the area. There are separate instructions for the later restarts below, in Jukola- and Venla-specific instructions.

The Venla relay will start at 2:00 p.m. on Saturday, June 18th, 2016 and the Jukola relay will start at 11:00 p.m. on Saturday, June 18th, 2016. In both relays the entrance gate will open one hour before the start. The competitors must be at the entrance gate at the latest 20 minutes before the start.

What to do in the start area:

Follow the orders given by the announcer and the officials on the spot. About seven minutes before the start, go to your place in the start grid. After that point, the start area cannot be entered anymore. Your place is indicated by your team number on the ground. You must approach your place from South end of the row. There are number plates (1-240, 241-480, etc.) at the ends of the rows, showing which row should have which teams in it. The map divider has the number bib of the row.

You will be given a folded map by an official. When you get the map, you must make sure that the map has got your team’s number on it. It is always the competitor’s responsibility to check that the map is the correct one, both in the start and in the changeover. The folded map is sealed with a tape. To unfold the map before the start signal is strictly forbidden. Opening the map too early will lead to disqualification of the team.

If you arrive in the start area late, you can get the map from an official after the starting signal.

The Finnish Defence Forces will fire the starting gun. Do not move forward before it. A false start, or causing someone else to false start, will lead to disqualification. The area is under video surveillance throughout the whole starting process.

The route to the K point is marked. Due to the start arrangements in both relays (Venla and Jukola) the first leg marking to the K-point is different from other leg markings. In both relays (Venla and Jukola) the first leg start marking is different in the terrain than on the map between the start and the K-point.

Route to the K-point (the actual starting point) is narrow. Please be careful on the first leg and in the later restart! The competitors of the first leg can familiarize themselves with the start’s marked route on the field part (the first 400 meters).

 

Controls and Punching

The controls have to be visited in numerical order. The control’s number and code are printed on the map next to the control symbol. In addition, on one margin of the map you can find more specific control descriptions. On some of the controls the control code is different than the Emit control unit code. So if you have an Emit card with display the card may show a different code than the control code. The Jukola relay night controls are provided with reflectors.
Please note that you will have to punch also in the finish and in the changeover, at the end of the finish and changeover lines. To not punch there will lead to disqualification of the team.

In the picture below you can see the position of the last controls. You can also see which legs have which of the last controls. From these controls there will be a marked route to the changeover / finish. Make sure you punch at the right last control!

 

The control with code 444 (a black X on the map) is a four-sided stand with Jukola Relay logos. Please familiarize yourself with the last controls in advance, from the spectator area next to them.

In both relays (Venla and Jukola) there is a spectator control where about half of the competitors visit. The arrival of the leading teams to this contol point will be announced to the spectators.

There are control points close to each other, make sure you punch at the right control point.

 

Refreshment and First Aid Points

There are points for refreshment and first aid in the terrain. They are marked with purple symbols on the map according to the specification for orienteering maps: a mug stands for refreshment point and a cross for a first aid point. In the refreshment points you can find water and sport drink Dexal. There you will also find litter bins for the mugs, gel packages and other possible litter. Do not leave any kind of gel packages or other litter in the terrain!

There are officials in the first aid points throughout both relays. These officials are in direct contact with the competition center. There is a first aid crew as well as a tap for drinking water in the finish and changeover area. In the competition center there are also an actual first aid station and a standby ambulance. Number of the Jukola first aid is printed on the competition map.

 

Changeover

There are marked routes from the last controls to the bridge that leads to the changeover. After the bridge you will have to choose the correct lane. Choose the one above which you can see your leg number. (See also section “Marked routes”.) NB. The runners of the fastest teams in each leg will be guided to the rightmost lane.

Having arrived in the changeover area, punch your Emit card and hand over your map to an official. Then go to the map stands and get the map for the next runner of your team. Check that the map is the correct one: it has got your team number and the number of the next leg. NB! To unfasten the map, pull it upwards from the stand.

The bib number must be visible all the time in the changeover area and when arriving at the map stands. Take the map to the next runner of your team waiting at the changeover fence. There are guide signs on the changeover fence indicating at which section of the fence the changeover has to take place, depending on the team’s number. The map has to be given to the next leg runner at the changeover fence at the area indicated on the number bib.

You are responsible for taking the right map from the stand. The wrong choice will lead to disqualification. If there is no map for your team on the stand, contact the official standing at the right end (the west) of the changeover fence. The official will be wearing a yellow vest with the text “Varakartat” (reserve maps). The official will give you a coupon, which you will hand to the next runner of your team. With this coupon, the runner will get the correct map during the marked route to the starting point (K-point). The point where the new map is given (“reserve map point”) is about 300 meters away from the changeover fence. The official at the changeover fence will contact the officials at the reserve map point to inform the need of the map.

Only competitors wearing bib numbers are allowed to enter the changeover area. Competitors enter the area through the entrance gate and go through equipment inspection, Emit card registration and Emit reset. The competitors coming from the terrain for a changeover can be seen from the changeover at the bridge and at the arrivals marked route. In the area there are also online terminals that can be used to find out when and where the team member currently in the terrain last visited an online control. A first aid point and a tap for drinking water are available in the changeover area, as well as toilets at the warming up area.

If you arrive at the changeover fence late, you must contact certain officials (after you have gone through the Emit check-in). You can find these officials at the end of the changeover fence, on the right side under a noticeboard with the text “Myöhästyneet” (competitors late). The officials will give you the correct map, handed to them by the previous runner.

A competitor who has come from the terrain for a changeover cannot leave the area without visiting the Emit check-out point, where the card is read for the results system. The changeover times and the positions of the teams are based on the changeover punching. The changeover punching area is under video surveillance.

Please pay attention to other competitors on both sides of the changeover fence! Avoid warming up in places where you might block runners already competing. Excluding the first leg all competitors of both relays (Venla and Jukola) will pass under the brigde on their way from the changeover area to the K-point. The leading teams will change at the left (eastern) end of the changing fence when looked from their heading. Avoid warming up on the left side of the low fence before the bridge since the leading teams will use this track.

 

Finish

There is a marked route from the last control of the last leg to the bridge after which you will have to choose the rightmost lane according to signs. All last leg runners in both relays are guided to the rightmost lane. The positions of the first 50 teams in the results will be determined on the basis of crossing the finish line. Other teams’ results will be based on the punching immediately after the finish line. The finish punching is controlled by video recording.

After finish punching the competitor hands over her/his competition map to the officials. The Emit cards of the anchors of the teams that are to be awarded will be read immediately after the finish line, whereas the rest of the anchors will have to follow a marked route to the Emit check-out.

 

Results

The results can be followed in real time on the Lappee-Jukola website. Leg-specific results are published on the results board in the competition center.

If there is a confusion regarding the results, please contact the Wailing Wall in the Emit check-out area. Information about drop-out cases and disqualifications is available on the results board and also announced by the speaker. The official results will be published on the Lappee-Jukola website after the competition.

 

Wailing Wall

The Wailing Wall can be found from the Emit check-out tent next to the Emit card data extraction point. It’s a place where drop-out cases and disqualifications as well as other problems concerning teams are dealt with. The Wailing Wall is open from 1:10 p.m. on Saturday, June 18th, to 4:00 p.m. on Sunday, June 19th. If need be, the leader of the team in question will be summoned by means of a loudspeaker announcement to discuss possible disqualification proposals. The Wailing Wall is also the place to report a rule violation or hand in a protest. This must be done during the competition at the wailing wall or to a member of the jury and only written on paper. The contact information of the complainer must be provided.

 

Drop-out and Disqualified Teams

In spite of being dropped out or disqualified, a team may continue the race as if it were a real relay. However, if such a team is less than 30 minutes behind the leading team at a changeover, the team is delayed at the next changeover so that the time difference to the leading team is at least 30 minutes. In these cases, the next leg competitor has to contact the officials at the notice board (“Keskeyttäneet / Drop-outs”) at the right end of the changeover fence. There the competitor will be given a map and a permission to start when 30 minutes from the changeover of the leading team has passed.

If possible, a dropped-out competitor must return to the changeover area along the route marked for the changeover / finish and then go to the Emit card data extraction point in Emit check-out. If the competitor is not able to do so, the team leader must contact the Wailing Wall, inform the officials about the situation and return the competitor’s map. A team is categorized as a drop-out case, if the competitor informs about dropping out at the Emit data extraction point.

In the case of an injury in the terrain, the map is given to the first aid personnel. These teams will also be listed on the notice board at the changeover fence.

 

Coaches and Team Supporters

Coaches and people who want to help teams or individual competitors are not allowed to enter the start, changeover and finish areas.

 

Wind Shelters for Clubs

A club can only pitch a wind shelter on a site booked in advance and marked by the organizer. Any kind of fire on the wind shelter area is strictly forbidden. The ban on making fire also applies to all kinds of stoves for camping or backpacking.

 

Interviews and Photo Shoot

There will be a press conference for the best teams in both relays (Venla and Jukola) as soon as possible after the finish. The related teams will be informed about the press conference. The leading competitors of each leg will be guided through the interviewing point (mixed zone) after Emit check-out. The guidance has to be followed.

 

Prize Ceremonies

The top 25 Jukola teams and the top 20 Venla teams will be awarded with medals or plaquettes in prize ceremonies. Honorary awards will also be given to the best teams in both relays. All prize giving takes place on the festival stage.
For the Venla relay, the ceremony will take place in the Jukola Festival starting at 7:00 p.m. on Saturday, June 18th. The Venla teams to be awarded will be asked to be seated next to the stage by 6:50 p.m. For the Jukola relay, the ceremony will start at 9:30 a.m. on Sunday, June 19th. The Jukola teams to be awarded will be asked to be seated next to the stage by 9:20 a.m.
The teams to be awarded are not allowed to carry any advertising banners or other material. The club’s own banners and badges are permitted.

 

Returning of the Maps

The maps of both relays can be collected at the Info from approx. 9:00 a.m. on Sunday, June 19th. The team-specific material of each club’s first team in the Jukola Relay includes a coupon against which the club or the team will be given its maps. In addition to each competitor’s personal course, the maps show all controls as well as the forking diagram.

All maps of the club can also be posted. For this, an address has to be given and a fee of 10 € to be paid at the Info in advance. An extra charge according to the price list at the Info will be applied if the parcel is large or has to be posted abroad.

 

Traditional Message of the Jukola Relay

According to a tradition, the message of the Jukola Relay will be read by a member of the winning team. The message will be read and its receiver announced in a place indicated by the organizer immediately after the winning team has arrived to the finish.

 

Special Instructions for the Venla Relay

	Leg length (km)	Climb (m)	Estimated time (min)	Changeover / finish time
1.	7,0 – 7,2	150	44	14:44
2.	6,6 – 6,8	160	42	15:26
3.	5,9 – 6,1	110	38	16:04
4.	9,1 – 9,2	225	56	17:00
Total	28,9	645	3 h 00 min

All legs include appr. 610-880 metres of marked route. All legs have forking. Legs 2 and 3 are recommended for competitors born in 2000-2001.

Start of the Venla Relay:

The start will take place at 2:00 p.m. on Saturday, June 18th, as a mass start for the first leg. The competitors must go to the Emit check-in at the latest 20 minutes before the start. After the equipment check-up, the Emit card registration and Emit reset, the competitors go to the start area, where they act as described in the Start section.

Closure of the legs and the restart:

Normal relay changeover will be closed at 6:30 p.m. on Saturday, June 18th. A restart for legs 2–4 for the teams that have not done all their changeovers by then will take place at 6:45 p.m. at the map stands.
The competitors in the restart must go to the Emit check-in at the latest 20 minutes before the restart. After the equipment check-up, the Emit registration and the Emit card reset, the competitors go to the map stands about 5 minutes before the start, following the orders given by the announcer and the officials on the spot. A false start will lead to disqualification.
The finish for the Venla Relay will be closed at 10:00 p.m. However, the total time will be determined for all the teams that finish the race in a due manner.

 

Special Instructions for the Jukola Relay

	Leg length(km)	Climb (m)	Light conditions	Estimated time (min)	Changeover / finish time
1.	10,6 – 10,8	280	dusk/dark	59	23:59
2.	12,6 – 12,9	285	dark	73	1:12
3.	14,0 – 14,2	360	dark	88	2:40
4.	8,5 – 8,6	170	dusk	48	3:28
5.	8,7 – 8,8	170	light	47	4:15
6.	12,3 – 12,5	240	light	70	5:25
7.	16,4 – 16,6	470	light	91	6:56
Total	83,8	1975		7 h 56 min

All legs include appr. 610 – 1170 metres of marked route. All legs have forking. The sun sets at 10:47 p.m. on Saturday, June 18th, and rises at 3:30 a.m. on Sunday, June 19th. Legs 4 and 5 are recommended for competitors born in 2000–2001.

Start of the Jukola Relay:

The start will take place at 11:00 p.m. on Saturday, June 18th, as a mass start for the first leg. The competitors must go to the Emit check-in at the latest 20 minutes before the start. After the equipment check-up, the Emit registration and the Emit card reset, the competitors go to the start area, where they act as described in the Start section.

Closure of the legs and the restart:

Normal relay changeover will be closed at 8:45 a.m. on Sunday, June 19th. There will be two restarts for the teams that have not done all their changeovers by then. The first one, taking place at 9:00 a.m., is for competitors on leg 7. The second one, taking place at 9:20 a.m., is for competitors on legs 2–6.

The competitors in the restart must go to the Emit check-in at the latest 20 minutes before the restart. After the equipment check-up, the Emit registration and the Emit card reset, the competitors on leg 7 go to the map stands about 5 minutes before the start, following the orders given by the announcer and the officials on the spot. The competitors on legs 2–6 are guided to a waiting area. After the first restart at 9:00 a.m. competitors on legs 2–6 move to the maps stands, following the orders given by the announcer and the officials on the spot. A false start will lead to disqualification.

The finish for the Jukola Relay will be closed at 3:00 p.m on Sunday, June 19th. However, the total time will be determined for all the teams that finish the race in a due manner.

 

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