Competition Instructions in English can be found in club material bags for international teams. Instructions are also available at the info desk in the competition centre.

Competition Instructions of the Youth Jukola Relay on Saturday, August 24, 2013

General

The Youth Jukola Relay is an international orienteering relay race with seven legs. The relay is primarily intended for club teams. There are restrictions considering orienteers’ gender and age on different legs as indicated in chapter “Legs and course lengths”. Clubs, which are unable to gather their own team, are allowed to form a combined team. A combined team can also be formed of pupils representing schools of the same municipality or members of a youth organization. If an orienteering club member is participating in a school or youth organization team, he or she must have the club’s permission.

The age and gender requirements also concern combined teams, except that a girl may run the seventh leg. The organizer will also form combined teams from the individual competitors registered in the Runner Bank.

The organizers of the competition are orienteering clubs Sippurasti and Kouvolan Rasti -72 in co-operation with the Finnish Orienteering Federation (SSL) and the Jukola founding organization Kaukametsäläiset. The discipline rules of The Finnish Orienteering Federation (SSL) and the competition rules of Nuorten Jukola apply to the competition together with the instructions given by the organizers.

The mass start for the relay takes place on Saturday, August 24, 2013 at 11.30 am.

Main Officers

Competition Director Vesa Vainio, +35840 7030323, nuju2013vva(at)gmail.com
Main Course Planner Marko Uotila
Result Service and entries Timo Harju timoharj(at)gmail.com
Finishing Line Referee Jouko Vääränen
Media Jukka Sakki, +358-50-3570982, jukka.sakki(at)jukola.com
Info Ulla Säde, ulla.sade(at)pp.inet.fi
VIP Heikki Kyyrönen, +358-45-8600606, kyyronen(at)kymp.net
Competition Controller (TA) Tommi Tervakangas, SSL  +358-40-5447450 tommi.tervakangas@gmail.com
Course Controller Ossi Karvonen, KuUS
Patron Tommi Ville Nousiainen
Jury Chairman Simo Suutari, Vehkalahden Veikot, ; other members are indicated on the notice board.

Locations, addresses, road signs and parking

The competition centre is in the Anjala sport center, Kouvola. Competition centre is located in Kouvola at Anjala sports centre. Road signs from Finnish national roads 6 and 15 or national road15 jaroad 3544 junctions.The signs will be on site from 16.00 on Friday 23.08.2013.

All the parking places are closed to the competition centre (200-900m). The buses are driven to the parking place which is approx 1,2km from the competition centre.

Info

On Friday 16.00-21.00 and on Saturday 08.00-18.00 competition office is situated in the competition centre. The competition material (incl. number bibs) are handed out only if the entry and other fees are fully paid.

Map

Orienteering map 2013, Marko Uotila, scale 1:10 000, contour interval 5 m. Old map available (5€) in the info. Maps (size A 4) are in plastic map cases.

Terrain

The competition area of the Youth Jukola Relay is in the Anjala sport centre, where there are a great number of walking routes and paths. It is a variable forest with mainly runnable terrain on the top of the hills. The dense path and route network gives good support for the young runners. On the other hand the detailed open areas offer enough challenges to the eldest runners as well.

Start and starting point

The start and the starting point (i.e., the start of the course indicated by a triangle on the competition map) are marked on the map of the competition centre. The distance to the starting point from the start and from the changeover area is 160-190 m.

Controls

Controls are marked with orange-white flags. The model control is located at the competition centre, close to the Information pole. There is a public control located at the competition centre on each leg. Online-information will be also available from all the legs.

Control descriptions

Pictorial control descriptions, which are printed on the competition map, are used in this competition. There are lots of controls near each other in the forest – remember to check the control code! The codes are NOT printed on the map next to the control . If you use an Emit card with a display, note that the Emit-code of the control unit may not correspond to the control code.

Legs and course lengths

There are some 320-450 m of the marked routes in each leg. The forking is used in all the legs except the 5^th.

FORBIDDEN AREAS

Fields with black dots on yellow as well as house yards are forbidden areas. The other forbidden areas are marked on the competition map with vertical line (see below). If there is a continuous line around the forbidden area on the competition map, there is a continuous tape in the terrain.

Competition numbers

The number bibs will be used on all legs. The bib must be attached on the chest of the shirt in a way that it is clearly visible. Take your own safety pins! The numbering of teams is based on the placing of the 2012 relay. However, team numbers marked with an asterisk (*) are not based on last year’s results. Combined teams are marked with the letter Y, also the teams with a girl running the last leg are marked with Y. Team and leg numbers and sponsor logos must not be folded up or hidden. The bar code has to remain undamaged until it has been read at competitors’ check-in and information is transferred to the result service system.

Emit cards

Electronic punching system (Emit) is used in the competition. Control slips will be delivered with the team material. Each competitor shall write the team number, leg and his/her Emit card number in the control slip. Emit cards will be registered into the result system and cleared as the runners enter the changeover area. Each team must have at least three (3) Emit cards in use. The same Emit card must not be used on two consecutive legs and neither by two different teams.

If a competitor’s own Emit card does not work as he/she enters the changeover area, the organizers will lend a functioning card. Also, if a competitor starting in the mass start has his/her card still in use by an earlier leg’s runner, the competitor can borrow a card from the organizers.

Team material

The team material is handed over to the clubs at the Competition Info on Friday, August 23 between 16.00 and 22.00, and on Saturday, August 24 in the morning from 8.00 onwards. Only the clubs that have fully paid all their entry fees will receive the team material, which includes, among others, number bibs without safety pins (own pins are used), bulletin, map return ticket, coach card, rented Emit cards (if ordered) and Emit control slips. The competitors can keep the number bibs after the competition. A representative of the club confirms the receipt of the rented Emit cards by signature. The organizer will charge 80€ for each non-returned Emit card.

Start list

The final start list can be seen on the web site of the event and on the result board at the competition centre.

Team compositions

Team compositions must be registered not later than on Friday, August 23 by 18.00 hours. The team composition can be registered on the web page www.jukola.com or by filling in a form available at the Competition Info.

Changes in the team composition, caused by some unavoidable reason that occurs after the dead-line of registration, shall be announced to the Competition Info on Saturday by 10.30 at the latest. The Competition Controller will either approve or reject the changes after considering the presented reasons.

Opening ceremony

An opening ceremony is arranged at 10.30 a.m.

Start

The registration and clearing of the first leg runners’ Emit cards will start at 10.50 and end at 11.20. After registration and clearing, the competitors shall move to the warm-up area. The competitors will go to the maps according to the instructions given by the announcer. The start will be videotaped, and teams making a false start or causing one will be disqualified.

Change-over

The runners on legs 2-7 shall come to Emit card registration and clearing well in advance of the estimated changeover time, and then enter the changeover area. The warm-up area is quite – leave the route for the runners free. There is a toilet in the change-over area. From the last control, the competitors must run to the changeover according to signs and marked routes. All runners must punch at the finish line.

After the finish line, each incoming competitor hands over his/her unfolded map to the officials and then continues to the map stand along the marked route. The runner coming to the changeover picks up the map with his/her team’s number and hands it over to the next leg’s competitor waiting at the changeover bar. Make sure that you take your own team’s and right leg’s map! A team that has taken a wrong map will be disqualified. If your map has been taken by some other team, immediately turn to the changeover official who will give you a spare map (no time compensation will be granted).

After the changeover, the runner shall visit the Emit checkpoint (‘Emit OUT’ tent), and then leave the finish area. If there are any unclarities with punches, the checkpoint officials will settle them immediately. The changeover area will be closed at 15.20. After this, the runners coming to changeover will be guided straight to the Emit checkpoint as they have punched at the finish line.

Finish

There is a marked route to the finish from the last control of the final leg. The finishing order will be determined according to the crossing of the finish line. If there are several teams on the finish line at the same time, the finishing order will be decided by the Finishing Line Refree. The finish time will be determined according to the finishing punch made immediately after crossing the finish line. Finally, the competitor shall visit the Emit checkpoint. Finish will be closed at 18.00.

Demonstration of start, changeover and finishing routines

The demonstration will take place at 10.45 by model runners and the announcer.

Restart for legs 2-7

Runners participating in the restart shall register and clear their Emit cards in ‘Emit IN’ tent and enter the changeover area not later than 15.20. The changeover will be closed at 15.32 after which the changeover bar will be opened and all the runners participating in the restart can go to their own map. The restart takes place at 15.30 according to the instructions given by the announcer.

Disqualifications and drop-outs

If there are any unclarities with punches, the Emit checkpoint officials will settle them with the competitor immediately. If necessary, the coach of the team will be consulted. Disqualifications are not confirmed before that.

Drop-out competitors come to changeover and finish as usual: take the map to the next leg competitor at the waiting bar. Drop-out shall be announced at the ‘Emit out’ tent. If the competitor comes to the competition centre without running through the finish or changeover, he/she must visit the ‘Emit out’ tent to announce the drop-out and give his/her map to the staff.

Drop-out or disqualified competitors perform a normal changeover. Their teams can continue the relay to the finish. However, if a drop-out or disqualified team is less than a half an hour behind the leading team, its relay will be interrupted and the next runner can start when a half an hour has passed since the leading team’s changeover. The next map of the team will be replaced by a form indicating the color of the leg, the team number and the earliest possible time when the team can continue its relay. The incoming runner takes the form and brings it to the next runner waiting at the bar. The runner receiving the form will get a spare map from the staff by returning the form.

GPS follow-up

In legs 2, 5 and 7 there is a GPS follow-up. The teams indicated by the organizers must carry the GPS device given by the staff. The wearing of the GPS-device and the west takes place in the ‘Emit IN’ tent. The runners on the 2^nd leg may come to get their devices immediately after the start.

• 2nd leg: GPS-devices are given to the teams indicated on the web-site just before the event
• 5^th leg: GPS-devices are given to the teams who were among the best 20 teams after the 2^nd leg
• 7^th leg: GPS-devices are given to the teams who were among the best 20 teams after the 5th leg

Area for team coaches

After the start the organizer will indicate an area for the team coaches in the warm-up area. The team coaches are allowed to advice the runners of legs 3 and 4 in the route planning. Access to this area is only enabled by a coach card that can be found in the club material.

Runner Bank

Registration to the Runner Bank can be made on the web page of the event via the link ‘Runner Bank’, or latest getting a form from the Competition Info and filling it in and returning it to the competition centre latest on Saturday, August 24, 2013 at 9.50 a.m. You can reserve the runners from the Runner Bank only by web access. More detailed instructions are available in the Runner Bank, in ‘Search from Runner Bank’. To contact a runner/a team is made by phone and by registering the found runner or team in the Runner Bank.

The runners will be allocated to the Runner Bank teams by the Competition Info after 9.50 a.m. on Saturday Aug 24. There will be teams with runners only on the first legs. For example, if there are runners for the legs 1, 2, 3 and 4, but no runners for the legs 5, 6 and 7, the 1^st leg runner will start normally at the start at 11.30 and the legs 1-4 will be run normally.

On Saturday morning the situation in the Runner Bank will be published on the notice board at the Competition Info. Until 9.50 a.m. runners can be reserved from the list. Thereafter the teams will be formed by the competition info.

It is recommended that the runners and coaches of the Runner Bank teams performing the relay in the normal way would gather at 10.30 near the competition info next to their team number to get acquainted with their team members. Remember to wear your number bib!

If a club team becomes a combined team, the information must be given to the Competition Info latest by Saturday, August 24, at 10.20 a.m. by filling in a team form.

Dressing, showers and toilets

Dressing rooms and showers are located indoors in the locker rooms in the vicinity of the competition centre; please see the map for the competition area. Toilets are located indoors in the locker rooms and in the bajamajas in the competition centre. There are also toilets in the warm-up area.

First aid

There is a first aid station with a doctor at the competition centre. See the location of the competition centre on the map.

Prize-giving ceremonies

The 15 best club teams will be awarded The Youth Jukola medals. The best seven teams will also receive special prizes. The winning team receives a trophy for one year and a scale model of it.

The 15 best teams will be asked to arrive to the prize-giving at 15.20 according to the instructions given by the announcer. The prize-giving ceremony will start at 15.30 on the ceremony stage with a recognition ceremony. After this, the rewarded teams will be asked to enter the stage in reverse order according to the instructions of the announcer and the organizers. After the prize-giving the teams will return to their own places to be available for the photograph after the whole ceremony.

Returning of map and Route Gadget

The distribution of competition maps will start at the Competition Info after the restart at 15.40. The map return card can be found in the club material. Each runner will get her/his own map and team a map with all the controls.

The Youth Jukola Route Gadget will be opened on Sunday . All the runners are kindly requested to draw their route in the Route Gadget.

Safety

Open fire and smoking are absolutely forbidden in the competition centre.

Club tents

Club tents can be erected at tent areas only in the places indicated by the officials. The map for the club tent area will be publishes on the web site and on the notice board. All the club tents will be located in the sand areas. No tents maybe erected nor spikes set to the turf in the competition centre.

Lost and found

Lost and found belongings can be queried at the Competition Info.

Good luck and enjoy the orienteering!