Competition instructions

General

The Youth Jukola Relay is an international orienteering relay race with seven legs. There are restrictions considering orienteers gender and age on different legs as indicated in the chapter “Legs and course lengths”. Only clubs which are unable to gather their own team are allowed to form a combined team. A combined team can also be formed of students representing schools of the same municipality or members of a youth organization.

The age and gender requirements also concern combined teams, except that a girl may run the seventh leg. The organiser will also form combined teams from the individual competitors registered in the runner bank.

Competition rules

The competition rules of the Finnish Orienteering Federation (FOF), the organization instruction of Youth Jukola, and instructions given by the organizers must be followed. The use of spike shoes is prohibited. However, dobb spiked shoes are allowed.

The competition organizer is OK Orient / OK Trian ry. The competition is organized in co-operation with the Finnish Orienteering Federation and the Jukola founding organization Kaukametsäläiset ry.

The final competition instructions will be on the result board and on the competition website at 4.00 PM on Thursday, August 17th, 2017 and can be seen on the result board.

Main officers

Location, addresses, road signs and parking

The competition center is located at Kokon sport area and surrounding fields. The address for the competition center is Jääkiekkotie 3, 06400 Porvoo. Guidance to the competition center starts from junction 60 of the main road E18/7 towards centre of Porvoo. Guiding signs will be on site at 4 p.m. on Friday, August 18th, 2017. The parking is free.

School accommodation, evening meals and breakfast

The organizer provides accommodation on a hard surface for the night between Friday and Saturday (the hard surface accommodation does NOT include bed, pillow, blanket, or similar).

Price for the accommodation is 15€/person/night including breakfast. Evening meals are offered on Friday evening for 5€/meal.

The accommodation opens at 4.0 PM on Friday, August 18th, 2017 and closes at 10.30 AM on Saturday, August 19th, 2017.

The school accommodation and evening meals must be reserved during the registration process. The evening meals that are reserved beforehand will be served between 19.00 – 22.00 PM on Friday. The breakfast will be served between 7.00 – 9.00 AM on Saturday. Guiding signs will be on site at 3 p.m. on Friday. Please pay attention to the rules of the accommodation school.

Accommodation is provided at Pääskytie elementary school (address: Pääskytie 1, Porvoo) and quiding to accommodation starts at 3 PM on Friday, August 18th, 2017.

Other accommodation services can be found on the official competition website, /en/general-info/accommodation/

Competition office /INFO

The competition material can be picked up by the teams from the INFO.

The competition office will be located in Pääskytie elementary school (the same place as the accommodation) on Friday August 18th, 2017 from 4 PM to 10 PM And on Saturday, August 19 nd from 8 AM to 6 PM the competition office is situated at the competition center. Only the clubs that have fully paid all their entry fees will receive the team material. Unpaid fees can be paid at the Competition Office/INFO.

Team Material

The team material can be picked up by the teams from the INFO on Friday between 4 PM and 10 PM at Pääskytie elementary school or on Saturday from the competition center INFO starting at 8 AM. When the team material is handed over to the club representative his/her contact information will be collected. Only the clubs that have fully paid all their entry fees will receive the team material, which includes among others, number bibs without safety pins (own pins are used), bulletin, map return ticket, coach card, rented Emit-cards and Emit control slips. Please note, that the competition material does not include safety pins, own safety pins are used. The competitors may keep the number bibs after the competition. A representative of the club confirms the receipt of the rented Emit cards by signature. The organizer will charge 80€ for each non-returned Emit card.

There will be an INFO-post at the competition center.

Emit cards

Each team must have at least three (3) Emit cards in use. The same emit card must not be used by two different teams. Emit cards can be rented from the race organizer for 4€/card. The required number of Emit cards shall be reserved during the registration process. The Emit card numbers are not needed in advance, they will be registered in the result system when the runners enter the start or changeover area.

Map

Orienteering map 8/2017 (printed), scale 1:7 500, contour interval 5 m, size A4. The is made by Mikael Salo. The maps are in plastic map cases. Old maps and description of the competition terrain can be found on the website. The competition map is available in the changeover area.

The terrain

The terrain is hilly with bare rock at the top of the hills. There are plenty of roads and paths nearby the competition center. The runnability of the terrain varies from fast areas with bare rock to slow areas with cut branches of forest cuttings in young and old forests. The visibility is mainly good. The difference in altitude is about 50 m.

Some of the legs cross a sparsely trafficked road, where the organizers supervise and stop the traffic. Despite this, the competitors have to pay attention to others on the road.

Start, starting point and marked route

The start of the relay is at the competition centre. The distance to the starting point from start is 300m. Marked route from the last control to changeover/finish is about 330 m.

Controls

Controls are marked with orange-white flags in the terrain. There will be a model control located at the competition centre, where you can test the function of your own Emit-card. There are a lot of controls near each other in the terrain, so make sure to check the control code. There are online controls on each leg.

Photo. Various controls in terrain.

Control descriptions

There are pictorial control descriptions on the competition map. The number of the controls is printed near the control circle on the map. The code number of the control can be found in the pictorial control descriptions. If you use an Emit card with display, note that the Emit-code of the control unit may not correspond to the control code.

Legs and course legs

There are 600m of marked route in each leg. Forking is used on all legs except on the 5th leg.

Forbidden areas

Cultivated fields (marked with dots on the map) and properties are forbidden areas according to the general rules of orienteering. There is an old landfill in the competition area which is marked as forbidden in the map. The forbidden areas are marked in the terrain in places where there is a high risk of passing the area according to corresponding map symbols.

Coaches on legs 3 and 4

Within the marked route to the starting point there is a place for coaches where they are allowed to help and advice runners on the 3rd and 4th leg with the route planning. In order to enter the area you need your coach card.

Competition numbers

The number bibs will be used on all legs. The bib must be attached on the chest of the shirt in a way that it is clearly visible. Take your own safety pins. The numbering of teams is based on the placing of the 2016 relay. Team and leg numbers and sponsor logos must not be folded up or hidden. The bar code has to remain undamaged until it has been read at competitors’ check-in and information is transferred to the result service system.

Emit-cards

Electronic punching system (Emit) is used in the competition. Control slips will be delivered with the team material. Each competitor shall write the team number, leg and his/her Emit card number in the control slip. When going to the changeover area the emit-card will be registered into the result service system and cleared. Each team must have at least three (3) Emit cards in use. The same Emit card must not be used on two legs after each other and neither by two different teams.

If a competitor’s own Emit card does not work as he/she enters the changeover area, the organizers will lend a functioning card. Also, if a competitor starting in the mass start has his/her card still in use by an earlier leg’s runner, the competitor can borrow a card from the organizers.

Team composition

The team composition can be registered on the web page https://registration.jukola.com/?kieli=en&kisa=nj2017 or by filling in a form available at the Competition INFO.

The team composition must be registered by 9 PM on Friday, August 18th, 2017. Changes in the team composition, caused by some unavoidable reason that occurs after the deadline has to be approved by TA.

Start list

The final start list can be found on the competition website on Thursday, August 17th, 2017 from 4 PM. and on the result board.

Start

The relay will start at 11.30 AM on Saturday, August 19th, 2017.

The registration and clearing of the first leg runners’ Emit cards will start at 11.00 AM and end at 11.20 AM. After registration and clearing, the competitors shall move to the warm-up area. The competitors will go to the start area according to the instructions given by the speaker. The competitors are placed in rows with 10 persons each. The team numbers are marked beside the row. Each competitor has to stand on the correct team number. The maps will be given to the competitors by the organizers. Ensure that you have received a right map (team number equals with number on the map). It is forbidden to open the map before start. The start will occur according to the directions of the speaker. The start will be videotaped, and teams making a false start or causing one will be disqualified. There is a toilet in the starting area.

Water point in the terrain

There is not drinking water in the terrain.

Changeover

From the last control, the competitors must run to the changeover according to signs and marked routes. Approximately 50m before the changeover the runners choose the correct lane based on the leg they are running. All runners must punch at the Finish line. Each incoming runner hands over his/her map to the officials and then continues to the map stand where she/he picks up the map with his/her team’s number and hands it over to the next leg’s competitor waiting at the changeover bar. Make sure that you take your own team’s and right leg’s map! A team that has taken a wrong map will be disqualified. If your map has been taken by some other team, immediately turn to the changeover official who will give you a spare map (no time compensation will be granted) from the end of map rack in direction of the start. After the changeover, the runner shall visit the Emit checkpoint (‘Emit OUT’ tent), and then leave the finish area. If there are any unclarities with punches, the checkpoint officials will guide you to the wailing wall. The changeover area will be closed at 3.20 PM. After this, the runners coming to changeover will be guided straight to the Emit checkpoint as they have punched at the finish line.

Finish

There is a marked route to the finish from the last control. The finishing order will be determined according to the crossing of the finish line. The finishing order of places 1-40 will be decided by the Finishing Line Referee. The finish time will be determined according to the finishing punch made immediately after crossing the finish line. The finishing order of places 40-n will be decided according to finishing punch. Finally, the competitor shall visit the Emit checkpoint. Finish will be closed at 6 PM.

Demonstration of start, changeover and finishing routines

The demonstration will take place at 10.45 AM by model runners and the speaker.

Restart for legs 2-7

Runners participating in the restart shall register and clear their Emit cards in ‘Emit IN’ tent and enter to the changeover area not later than 3.20 PM. The changeover will be closed at 3.20 PM after which the changeover bar will be opened and all the runners participating in the restart can go to their own map. The restart takes place at 3.30 p.m. according to the instructions given by the speaker.

Wailing Wall

If there are any unclarities with punches, the Emit checkpoint officials will settle them with the competitor immediately. If necessary, the coach of the team will be consulted. Disqualifications are not confirmed before that.

Disqualifications

Drop-out competitors come to changeover and finish as usual: take the map to the next leg competitor at the waiting bar. Drop-out shall be announced at the ‘Emit out’ tent. If the competitor comes to the competition centre without running through the finish or changeover (force major) he/she must visit the ‘Emit out’ tent to announce the drop-out and give his/her map to the staff.

Drop-out or disqualified competitors perform a normal changeover. Their teams can continue the relay to the finish. However, if a drop-out or disqualified team is less than a half an hour behind the leading team, its relay will be interrupted and the next runner can start when a half an hour has passed since the leading team’s changeover. The next map of the team will be replaced by a form indicating the number of the leg, the team number and the earliest possible time when the team can continue its relay. The incoming runner takes the form and brings it to the next runner waiting at the bar. The runner receiving the form will get a spare map from the staff by returning the form.

GPS follow-up

Legs 2, 5 and 7 have a GPS follow-up. The teams indicated by the organizers must carry the GPS device given by the staff. The GPS-harnesses can be picked up at the GPS-tent from 9.00 AM onwards on Saturday. The number bib must be shown in order to get the harness. The wearing of the GPS-device and the west takes place in the ‘Emit IN’ tent. After finishing the runners shall give the GPS-device back to the staff at changeover/finishing “Emit OUT” tent. For the 2nd leg the GPS-devices are given to the 22 teams which will be indicated on the competition web-site and result board on the same week with the competition.

For the 5th land 7th legs can be taken more followed teams if required. The teams will be named on the result board and in “Emit IN” tent. The organizer has right to change the followed teams during the competition.

The competition online results and tracking can be followed from the screen at the competition centre. GPS-following is possible through the links on the competition web pages /live/.

Runner Bank

Registration to the Runner Bank can be made on the web page of the event using this link https://registration.jukola.com/?kieli=en&kisa=nj2017

or by filling out a form from the Competition INFO. The form has to be returned to the Competition INFO no later than Saturday, August 19th at 9.50 AM. More information about the Runners bank can be found on the competition website /en/competition-info/free-runners/

Dressing, showers and toilets

Dressing rooms and showers are located near the competition center. Guiding is from the INFO-post. Toilets can be found from the competition centre and outdoor toilets at changeover area. Its absolutely forbidden to use orienteering shoes inside the Kokonhalli.

First aid

There is a first aid station with a doctor at the East-end of the service building at the competition centre. See the location of the competition centre on the map. First aid station serves competitors on Saturday August 19th between 10 AM and 6 PM. Phone numbers +358 400 641 626 (Senja Kangas).

Prize-giving ceremonies

The 15 best club teams will be awarded with the Youth Jukola medals. The best seven teams will also receive special prizes. The winning team receives a trophy for one year and a scale model of it.

The 15 best teams will be asked to be gathered near the ceremony stage by 3.30 PM. according to the instructions given by the organizer. The prize-giving ceremony will start at 3.40 PM. The teams to be awarded should follow the speaker’s instructions. The awarded teams will be asked to enter the stage in reverse order according to the instructions of the speaker and the organizers. The Youth Jukola medals and special prizes are not given for combined teams.

Youth Jukola Trophy

Rules of the Youth Jukola trophy

1. Teams will compete for the Youth Jukola trophy donated by OP-Pohjola 7 years onwards from the year 2014

2. The trophy will be given for period of one year to the team winning the competition according to accepted final results. The winning team is obligated to keep the trophy properly, and to take care of the relevant engraving to the trophy as well as bringing the trophy to the following years competition. The club will be given a scale model of the trophy as a memory.

3. Trophy challenging points will be given from 2014 to 2020 for best 15 clubs by following:

1. Winning team gets 25 points and the following positions 20–15–12–11–10–9–8–7–6–5–4–3–2–1 points.

2. If there is two or more teams at the top 15 from the same club only one best team gets points. The unshared points will be given to the next best team.

3. In 2020 the trophy will be finally given to the club that has reached highest total points from 2014 to 2020. If several clubs have achieved the same total points, the winner is club with most victories, and if this does not solve the winner, then it is a team with most second positions, after that third positions et cetera.

Returning of map and Route Gadget

The distribution of competition maps will start at the Competition Info after the price giving ceremony at approximately 4.00 PM. Maps are returned in exchange for map return card that can be found in the club material. Each runner will get her/his own map and a team will receive one map with all the controls.

The Youth Jukola Route Gadget will be opened on Sunday after competition. All the runners are kindly requested to draw their route in the Route Gadget.

Shops

There will be shops at the competition center selling orienteering and sporting goods.

Restaurant

Warm food is served in the competition reataurant from 11.00 AM onwards. Food tickets (7,50€) can be purchased from the restaurant. Food tickets can be payed for by cash or card. There is also a café close to the restaurant. A grill is outside, where only cash is accepted.

Water

There is a drinking water point at the competition centre. Washing of equipment is forbidden at the drinking water point.

Safety

Open fire, gas and petrol cooking equipment as well as smoking are absolutely forbidden in the competition centre.

Club tents (wind shelters for the teams)

Club tents can be placed only for pre-ordered tent places indicated by the organizers. All the club tents will be located on a field. The map for the club tent area will be published on the web site and on the notice board. It is also possible to reserve additional tent places through the INFO desk.

Model Orienteering

Model orienteering is located approximately 1,5 km from the competition center. Other two Youth Jukola training terrains are located approximately 5 km from the competition center. Maps for these trainings can be bought at the Competition INFO during the opening hours and also using the contact information provided on the website. The controls used in the trainings are marked with plastic bands and A5 size paper sheets with Nuorten Jukola logo. More information of the training possibilities for Youth Jukola can be found on the website //en/competition-info/training/

Lost and found items can be inquired at the Competition Info

Cleanliness and garbage

All garbage shall be put in the in the garbage containers available at competition centre. Garbage such as energy gel packages etc. shall not be left to the forest!

Competition instructions can be supplemented and defined if required. Final competitions instructions will be published at the Competition centre notice board and on the Competition web pages.

Good luck in the competition!