How to operate in Joensuu-Jukola

Schedule

Friday  16th June
10:00   Competition Centre and info are opened
18:00   Running orders of teams must be submitted at the latest
22:00   Info is closed

Saturday 17th June
08:00   Info is opened
13:00   Opening ceremony and raising of the Jukola flag
14:00   Start of the Finland 100 Venla relay
17:00   Winner of the Finland 100 Venla relay finishes
18:30   The Venla relay changeover is closed
18:45   The Venla Relay mass start
19:00   Jukola ceremony and the Venla Relay prize giving ceremony
21:00   Forest church
22:00   The finish of the Venla Relay is closed
23:00   Start of the Jukola relay
23:05   Sun sets

Sunday 18th June
02:56   Sun rises
06:47   Winner of the Jukola relay finishes. The winning team reads the message of the Jukola relay
08:45   The Jukola relay changeover is closed
09:00   The re-start for leg 7
09:20   The re-starts for legs 2-6
09:20   Returning of maps
09:30   The Jukola relay prize giving ceremony and handing over the Jukola flag
15:00   The finish of the Jukola relay is closed
16:00   Competition Centre and info is closed

Opening Hours

Arrival at the Competition Centre

Arrival: jukola.com/2017/en/arrival

Safety and Emergencies

In Case of Emergency:

Accidents: Contact the first aid point nearest to you (see First Aid).

Serious incidents: call first aid station tel. +358 46 624 7535 and act according to the instructions below:

1. Explain what has happened
2. Prevent further accidents
3. Check the patient’s condition
4. Check the breathing
5. Move the patient to the correct position
6. Danger of death call 112
7. Arrange guidance to the location

In case of fire in the competition centre or in the parking area: act according to the instructions below. Inform the Security tel. +35846 9644 902.

If you notice a fire:

1. Warn people at risk
2. If possible, limit the fire (fire extinguisher, fire blanket)
3. Call 112
4. Guide the fire department to the location

Disorders: Contact the closest safety guard or call the Security tel. +358 46 9644902. If the situation is threatening, call 112. Do not put yourself or others at risk.

Important Telephone Numbers:

• General emergency number 112
• First aid +358 46 624 7535
• Police, Fire department 112
• Poisoning information centre +358 9 471 977
• Security on duty +358 46 6247 334
• Security in case of disorders+358 46 964490

First aid

The main first aid station is situated in a building in close proximity to the entrance gate of the competition center. There one can find a doctor on call and other first aid personnel.

The sign for first aid is a white cross on green background.

In the terrain there is one first aid points during the Venla Relay and the Jukola Relay. This ismarked on the competition maps. First aid kits are also available at refreshment points.

Pharmacy

Preparing for the competition

Info

The competition info is situated in close proximity to the entrance gate of the competition center. The team material as well as the return maps are handed out at the info. One can also buy model orienteering maps, training maps, parking tickets and safety pins at the info. Before the competition, please make sure your Emit-card works properly! You can do this also in the competition center: there are points for this next to the competition info and next to the start / changeover area’s entrance. If you do not have a working Emit-card, you can hire one from the info or buy yourself a new one in the Suunnistajan Kauppa -shop in the competition center.

Information Boards and Guidance

General information board and guide pole are located close to the Info. There are boards and signs as guidance.

Team-Specific Material and Running order

The teams register their running order using the registration service on registration.jukola.com. The same club-specific login details are used as when entering the competition. The running orders for both relays must be registered by Friday, 16th June, 2017 at 6 p.m. The running order can be given as non-public. These running orders will be automatically made public on Friday, 16th June, 2017 at 6 p.m. and can be seen thereafter on the Joensuu-Jukola website registration.jukola.com.

If there is an urgent need to change the running order after the above mentioned deadline, the team has to contact the Info at the latest 30 minutes before the start of the relay in question (Jukola / Venla) with written arguments.

The person who has entered a team in the relay is responsible for giving correct information regarding the team members as well as for ensuring that the age limit is being followed properly. Those born in 2002 or earlier can enter the competition.

Instructions for competitors

Special instructions for start

Here are instructions on how to operate in the starts of Venla and Jukola relays.

• Make sure you have enough time for the Emit registration and Emit re-set. One must be at the registration 20 minutes before the start at the latest.
• After the registration, go straight to the start area (walking distance app. 600 metres). When warming up, check your own row’s position in the start grid. There are number signs at the ends of the rows. In addition, the start officials are wearing vests with numbers to show the row numbering.
• Approximately 15 minutes before the start, move close to your own start row and wait for further instructions from the loudspeakers.
• Approximately 8 minutes before the start, it is announced from the loudspeakers that you can go to your own start spot, matching your team’s bib number. Please do not step over the rows, move along them.
• Your start spot is indicated on the ground with your team’s number. Please wait at your own spot. Make sure that the number on the ground is your bib number.
• When announced through the loudspeakers, the distribution of the maps starts. In one row, there are 10 orienteers. There will be one official distributing the maps for two rows (20 orienteers).
• Make sure that the map you receive carries the number of your team. The competitor is responsible for taking the right map.
• Keep the map in front of your body in full sight until the start signal is fired.
• Do not open the seal of the folded map prior to the start signal. As stated in the competition rules, the team will be disqualified if the seal of the map is opened too early.
• Do not move before the start signal. The start signal is church bells. As stated in the competition rules, the start will be recorded and teams that false start or cause others to false start will be disqualified.

As you leave for your own leg, you must enter the start / changeover area through the entrance gate, wearing appropriate clothing, number bib attached with four safety pins and equipped with your Emit-card. In the start / changeover area there will be no storage facility for clothing or other gear. There will be toilets and a first-aid point.

Phase 1

Your shoes and number bib will be checked. The number bib must be attached carefully. Spike shoes are forbidden. Tip: You might want to put some tape on your knotted shoe laces.

Phase 2

In the entrance tent your number bib’s bar code will be read into the system. After this, you put your Emit-card onto the Emit-unit. Please keep your number bib in sight and your Emit-card ready, so that the entering will run smoothly and quickly.

Phase 3

In the Emit-reset your Emit-card will be cleared. If your Emit-card doesn’t work, you will be guided back to the entrance tent, where you can hire a working Emit-card or get yourself a working Emit-card from outside the tent. If you hire a card, you can pay it later at the competition info. If you get yourself a new card from outside the tent, remember to go through registration again.

Tip: Check if your Emit-card works beforehand. You can do this at the units next to the competition info and in front of the entrance tent. Your Emit-card is likely to work properly if the red light on the testing unit blinks.

Tip: Attach your Emit-card backup slip into your Emit-card with a small piece of tape.

Phase 4

The start of both relays will take place in Sarvingintie (a road). After the Emit-card registration and reset move briskly to the start area. The route is marked and there will be guiding officials. The start takes place on an asphalt road. The start area is narrow. Be careful not to crash with other runners!

In the start area follow the instructions from the loudspeakers. Make your way to your own start row in good time. There will be number signs at the ends of the rows. The numbers will be marked on the road as well. When the officials distribute the maps, it is the competitor’s responsibility to check that they get the right map. The folded map will carry the team’s number and the competitor’s leg number. Do not open the seal on the folded map before the start signal is fired. The start will be recorded. Tip: On the way to the K-point you’ll have plenty of time to read the map. Take your time on the marked route, don’t hurry too much.

Phase 5

When you finish your leg, choose the correct finish lane (corresponding your leg number). The correct lane will be shown to you by signs / by officials. You have to punch also in the finish! Punch your Emit-card the same way as in controls. Then give your map to the officials waiting.

Tip: Open your map wide before you hand it in to the officials.

Phase 6

How to find the map for the next leg runner: The map stands are equipped with number signs at the ends of the stands. At the end of the stand there is a sign showing which maps can be found in that stand (for example 300-1). The maps with smallest numbers are on the right of the changeover area, close to the changeover fence.

When you find the correct map, carrying your team number and the next runner’s leg number, take it by lifting it straight upwards from the bag (see the picture). Do not tear / rip! When you have the map, go to the changeover fence. At the fence, the teams with the smallest numbers are on the right end and those with the biggest numbers on the left end.

Tip: There are number signs at the changeover fence, indicating where your team’s next runner should be waiting.

If for some reason there is no correct map in your team’s map bag or if you have accidentally taken a wrong map from a wrong bag, you must immediately contact the INFO point at the right end of the changeover fence. There the problem will be fixed.

Phase 7

Re-starts

Finland 100 Venla relay: closing of the changeovers and the re-start

The competition as a relay will be ended at 6.30 p.m. The runners of those teams that have not finished by then will take part in the re-start. The re-start (a mass start) for the runners of legs 2-4 will take place at 6.45 p.m. at the map stands. Those runners who have not yet run will be called to the re-start at 6.30 p.m. The Emit card registration must be entered 20 minutes before the start, at the latest. After the reading and re-set of the Emit cards the runners will go to the map stands app. 5 minutes before the start, according to instructions given by the announcer and the officials. Those teams that false start will be disqualified. The finish for the Venla relay will be closed at 10 p.m. However, all the teams completing the relay will be given a total time

Jukola relay: closing of the changeovers and the re-starts

The competition as a relay will be ended on Sunday, 18th June, at 8.45 a.m. The teams that have not finished by then will take part in two separate re-starts.

The re-start for leg 7 will take place at 9 a.m. This group has to be at the Emit card registration at 8.40 a.m. at the latest. After the reading and re-set of the Emit cards the runners of leg 7 will go to the map stands app. 5 minutes before the start, according to the instructions given by the announcer and the officials.

The runners of legs 2-6 will be let to the registration and to the start area after the anchors. The registration must be done by 9 a.m.

The re-starts for legs 2-6 will take place at 9.20 a.m. The runners will be guided to a waiting area. After the first re-start the runners of legs 2-6 will go to the map stands, according to instructions given by the announcer and the officials. Those teams that false start will be disqualified.

The finish for Jukola relay will be closed at 3 p.m. and the officials will start removing the controls from the terrain. All teams completing the relay will be given a total time.

Further instructions on the Jukola relay re-starts will be found by the entrance gate (entrance to the start / changeover area) and instructions will also be given by the announcer!

Refreshment

There are points for refreshment and first aid in the terrain. They are marked with purple symbols on the map according to the specification for orienteering maps: a mug stands for refreshment point and a cross for a first aid point. In the refreshment points you can find water and sport drink Dexal Light Orange, the official sport drink of Joensuu-Jukola. You can also buy Dexal in the Suunnistajan Kauppa-shop in the competition center and in oriolashop.fi. In the refreshment points you will find litter bins for the mugs, gel packages and other possible litter. Respect nature and put your litter where it belongs!

Training and Model Orienteering

There is a model orienteering available during the competition weekend. The maps are offset printed. The course markings, control descriptions and control setup equal the ones used in the competition. There are flags and codes in the control points in the forest. Maps (7€ / each) are sold at the Jukola Info starting from 16th June 12:00. More: jukola.com/2017/en/training.

Runners Bank

There is a Runners Bank available where teams can seek runners to replace missing team members or a person without a team can seek a team for him/herself.

Wind Shelters

Wind shelters of the clubs may be set up at pre-booked tent sites assigned by the event officials (see Competition instructions). Camping in the wind shelter tent ground is forbidden. More: jukola.com/2017/teltat.

Out-of-Bounds Areas

As a rule, out-of-bounds areas are indicated with vertical stripes in purple on the competition map. A continuous purple line on the edge of an out-of-bounds area on the map means that there is also a continuous do-not-go tape in the terrain. All settlement areas and cultivated land (black dots on yellow) are forbidden to enter. In addition to the previous, there are small out-of-bounds areas (e.g. bird nests) in the terrain cordoned off with a tape on the spot. Due to their small size they are not indicated on the competition map.

Following the Competition and the Programmes

Following the Competition and Photographing

Starts, changeovers and finish can be viewed and photographed in the competition centre in an area reserved specifically for spectators. In the competition centre there are video screens showing what is happening in the competition centre and forest. Top teams’ progress is followed up with GPS devices.

TV and radio

Follow Joensuu-Jukola via the international English web TV broadcast. There are separate broadcasts June 17 from Finland 100 Venla relay from 13:45 to 17:20 and Jukola relay from 22:45 to 07:20. The price for both relays is 16 €.  Link to the web TV broadcast.

Live broadcast on TV is on Yle channels. The Venla Relay is shown on Saturday at 1:45–5:20 p.m. and the Jukola Relay is shown on Saturday from 10:50 p.m. throughout the night until the Sunday morning. On the internet both relays can be followed up from the start to the end as a live broadcast (yle.fi/areena). Live radio broadcast of both relays is on Yle Puhe channel (Kiihtelysvaara 100,4 MHz ja Koli 106,4 MHz).

Forest Church

The forest church is situated in the church of Eno and it starts on Saturday at 9:00 p.m. The church is located in close proximity to the competition center and is marked on the competition center map. Forest church is organized by Joensuu Evangelical Lutheran Parishes. Forest church is open for the public during the entire event and offers programme throughout the night.

Children’s World

Sat 12:00 noon – 10:00 p.m. and Sun 8:00 a.m. – 11:00 a.m.

Children’s World is located in the competition center, in a day care center’s facilities. In the area you can find outdoor and indoor activities and programme for children on Saturday from 12 noon to 10 p.m. and on Sunday from 8 a.m. to 11 a.m. More information on the Chidren’s Wolrd on Joensuu-Jukola website.

NB! There is no supervised care for children in the Children’s World. In the Children’s world, baby food can be heated up and nappies changed. Another place to warm up food is in the restaurant.

VIP Guests and Media

Reception for the invited guests takes place in the VIP tent. Accredited media (See jukola.com/2017/media) are welcomed in the media tent.

Food and drinks

The competitors and spectators of Joensuu-Jukola are offered a wide range of restaurants and cafes: the main restaurant and cafeteria, a smaller cafe, grills, ice cream vans and a beer tent. One can also find canteens of Kontiolahti Sotilaskotiyhdistys and Rajasotilaskotiyhdistys . The opening hours can be found in the section Opening hours.

All food is low lactose food. There are also non-lactose, milk-free and gluten-free meals available. On Friday the food selection might be limited.

You can pay with cash or with most commonly recognized bank and credit cards (see Bank and Post). Largest accepted bill is 50 euros. Most convenient is to provide the exact change.

The rush hours at the restaurant are around the starts and after Venla relay finishes. At those times, please be prepared to queue. You can avoid the queues to the counters by buying the food tickets well in advance before dining.

NB! In the main restaurant all tableware and cutlery are biodegradable. Please recycle them together with leftovers and napkins into the biowaste bin. Margarine package is energy waste.

Drinking Water

There are five drinking water stations in the competition centre and in the accommodation areas. There are water taps also in the start & changeover and in the finish area. It is forbidden to wash sports gear in these drinking water stations. Sports gear may be washed only at the equipment washing point near the showers.

Accommodation

The competition centre is opened and signposting to camping is in place from Friday June 16th at 10:00 a.m. Take good care of your valuables as this time we are not in the middle of the forest! The use of open fire (including smoking), gas grills, camp and gas cookers etc. is strictly forbidden except at places separately marked as campfire sites.

Camping Areas

Camping in one’s own tents in the competition center takes place in pre-reserved, numbered tent places. The camping areas for own tents are located west and south of the competition center. The tent places are 10 x 10 metres in size and they are numbered in the terrain. The reserved tent places can be viewed on the Joensuu-Jukola website (jukola.com/2017/teltat), on information boards of tent sites and in the competition info. If there are any tent places available as the competition center opens, they can be purchased at the info.

Tents Set Up by Organizer (Rented Tents)

The pre-reserved rented tents set up by the organizer are located west of the competition center, in Törölä field. Tents are numbered with signs next to the tents. The tent places and numbers can be seen on the Joensuu-Jukola website (jukola.com/2017/teltat), on the information boards of tent sites and in the competition info. The tents are not heated. Further information from the competition info.

School Accommodation

In Joensuu-Jukola, there is no school or other so called floor accommodation available.

Other servises

Battery Charging

There is a Power it battery charging stand in the showing area. One can charge batteries in Pohjois-Karjalan Sähkö stand (an electricity company).

Alcohol

Consumption of own alcohol is forbidden in the competition centre. Taking alcohol outside the Beer tent area is forbidden.

Storage of valuables

There is no organized locked storage for valuables. Please take care of your valuables.

Usage of the Internet and mobile phones

There is a free WiFi-net in the competition center. It is meant for everyday Internet usage, but please note the following: as in all bigger events, the mobile networks’ capacity is limited. The goal is to use mobile devices without consuming too much of this limited capacity, so that for example the GPS-tracking of the competition works properly. Usage of normal websites, such as the online result service is no problem.

Please do not watch videos or television broadcasts in the competition center or stream video to online. Then GPS-tracking of the competition works properly.

Jukola Shop

Jukola shop offers official Jukola products from shirts to pins. Also post cards with Jukola’s own post office postmark and stamps are available as well as local handicraft.

A speciality for Louna-Jukola is a post card of which photo is taken from the start of Venla relay. We will start selling these cards on Saturday evening and onwards.

Competition maps

Competition maps containing all controls are sold at the Info from Sunday June 18th approx. 10:00 a.m. onwards (10€ / each).

Heating of children’s meals

Heating of children’s meals is possible in the Children’s World and in the competition restaurant.

Lost and Found

Items found during the event weekend can be handed to the competition info.

Items lost can be looked for in the competition info until Sunday 4 p.m. After this the more valuable items will be delivered to the Pohjois-Karjalan Löytötavarapalvelut Oy (http://www.pklp.net/) (a company specialized into items lost and found). Items lost can be asked for in number 0600-550127 (charge 1,99 euros per minute + the normal call charge). Pohjois-Karjalan Löytötavarapalvelut Oy is open Mon-Fri 11 a.m. – 4 p.m., Sat 10 a.m.- 3 p.m. and Sun 12 noon – 2 p.m.

There are trained dogs specialized into finding items lost in Joensuu-Jukola. The dogs will check areas used in Joensuu-Jukola. If you lose something valuable, and fail in finding it yourself, you can go to the competition info to inform your situation. The dogs can best find items with wood, rubber, leather or fabric. Metal and hard plastic don’t absorb scent that effectively. If you know the area where you lost your item, you can give an id-sample (your own scent) in the tent of Susirajan Etsiväkoirat. There the officials and dogs will try to find your item based on your scent. This tent is next to the competition info. The tent is open Sat 8 a.m.-10 p.m. and Sun 7.30 a.m. – 3.30 p.m. Items found will be delivered to the competition info until Sun 4 p.m.

Bank and Postal Services

Restaurant, Jukola shop and Info accept cash and major bank and credit cards like Visa, MasterCard and Eurocard. Contactless payment option is also available. Biggest accepted bill is 50 euros. There is no foreign currency exchange or possibility to withdraw cash in the competition centre. The closest ATMs from the competition centre are located at addresses Niskantie 19.

Postal Servises in Eno S-Market  (Kauppatie 1).

Showers and Sauna

The place to wash oneself is situated in the northern side of the competition center. In addition to showers one can find a tent sauna. You are allowed to use only the nature friendly soaps offered by the organizer!

On Friday, the showers can be used from 4 p.m. to 8 p.m. The sauna will not be heated on Friday.

The sauna will be heated from Sat 2 p.m. to Sun 4 p.m. On Saturday, the sauna is reserved only for women 2 p.m. – 11 p.m. After this, it is reserved for men. During the Jukola relay, there will be a smaller sauna available for women, from 11 p.m. onwards. The sauna fee is 3 euros, paid in cash at the sight. Please reserve exact change. The fee includes a seat cover for the sauna.

During the Venla relay, there will be a separate washing possibility for men, and during the Jukola relay for women as well.

Washing area with showers and a tent sauna is located 200 metres from the guide pole.

The sauna is warm from Saturday from 2:00 p.m. until Sunday 4:00 p.m. The sauna is reserved for women on Saturday between 2:00 p.m. – 11:00 p.m. and for men after this. During the Jukola Relay there is a smaller sauna for women 11:00 p.m. onwards. Sauna fee is 3€. The sauna ticket can be purchased from the Info or paid at the sauna in cash. A seat cover is included in the fee.

A separate washing possibility is reserved for men during the Venla Relay and for women during the Jukola Relay.

On Friday washing is possible in the competition centre between 6:00 p.m.– 9:00 p.m. Sauna is not available on Friday.

Services of the parish

Joensuu Evangelical Lutheran parishes are actively involved in Joensuu-Jukola.Parishes want to welcome everybody to visit their stand in the competition center. There one can find fresh water, rest and possibility to discussion. In addition, the reformator Martin Luther together with his wife Katharina von Bora will wander in the competition center.

Taxi

There is a taxi stand located in the proximity of the crossing of Vaalimaantie and Raipontie at Raipontie 2, Lappeenranta. It is marked on the competition centre map. Telephone number for ordering taxi is +358445762380.

Washing sports gear

There is a separate washing point for sports gear close to the showers and sauna. Washing sports gear elsewhere is forbidden.

Toilets

All the toilets are marked on the competition centre map. All the toilets include hand disinfection liquid.

Environment

Jukola is a nature friendly event. There will be no litter in the nature and everybody will sort their own waste. In the restaurant, there will be separate bins for biowaste, cardboard and energy waste. Into the biowaste goes the biodegradable tableware and cutlery from the restaurant, all food scraps, napkins and the seat covers used in the sauna. Into the cardboard bin goes the paper plates and paper cups, cardboardpackages and any other cardboard products. Into the energy waste goes for example plastic boxes and wrappings. Returnable bottles will have their own bins.

In the competition center, one can find three recycling points. In these there will be separate bins for energy waste, biowaste, cardboard, metal, glass, paper, electric junk and batteries. There will be guidance at these points.

There will be possibilities to sort one’s waste also in the camping areas (biowaste, cardboard waste, energy waste). We ask everybody involved in this event to help us with the sorting of the waste. The environmental aspect of Joensuu-Jukola will be audited for the Ekokompassi-certificate.

Energy gel packages or any other litter mustn’t be thrown into the terrain. They have to be put to the bins in the refreshment points or in the competition center.

Forbidden Actions

It is forbidden to advertise or sell any products or services in any part of the competition area, including accommodation areas, parking areas and competition centre, without a written permission from the event organizer. Advertising other orienteering events is only allowed on an information board reserved for this purpose, which is marked on the competition centre map.

It is absolutely forbidden to use radio phones operating on VHF frequencies in the competition centre area.

There is an unconditional smoking ban in the competition centre based on the Finnish tobacco laws (Tupakkalaki 5. chapter 12 §) (except on marked places). Consumption of own alcohol is forbidden in the competitor centre. Also, taking alcohol out from the area licensed to serve alcohol, is forbidden.

It is strictly forbidden to make an open fire in the competition centre and in all camping grounds inside and outside of the tents expect at places separately marked as campfire sites. It is also prohibited to use camp and gas cookers, gas grills and tent stoves. Obeying these instructions is monitored.

Camping in the wind shelter tent ground is forbidden.

Setting up club signs in tall poles is forbidden close to the power lines as there is a serious danger of an electric shock! Also, taking signs in tall poles from the parking and accommodation area to the service tent area is forbidden as there are power lines and therefore a serious danger of an electric shock!

Using remote controlled drone copters (including parking zones, camping areas and event centre): for safety reasons, such devices can be used only with the permission of the competition manager!

Did you know…

You can advertise orienteering events on the information board next to the children’s world. If you want to advertise or sell something in the competition area (e.g. in the accommodation and parking area or in the competition centre) you have to have a written permission from the competition organizer.

Using drones the permission of Competition Manager.

According to the rules of the Finnish Orienteering Federation (FOF), an orienteer is obligated to help competitor who is sick, hurt or in need of help. An orienteer is also obligated to help find a missing competitor if the competition management says so.