Competition Instructions of the Youth Jukola Relay on Saturday, August 16, 2014

Tävlingsinstruktioner (PM) på svenska finns i klubbmaterialpåsar för svenska lag och FSOs lag och även på INFO i tävlingscentrum.

Competition Instructions in English can be found in club material bags for international teams. Instructions are also available at the info desk in the competition centre.

Notice! These competition Instructions are preliminary. Changes are still possible.

General
The Youth Jukola Relay is an international orienteering relay race with seven legs. The relay is primarily intended for club teams. There are restrictions considering orienteers’ gender and age on different legs as indicated in chapter “Legs and course lengths”.

Clubs, which are unable to gather their own team, are allowed to form a combined team. A combined team can also be formed of pupils representing schools of the same municipality or members of a youth organization. If an orienteering club member is participating in a school or youth organization team, he or she must have the club’s permission.

The age and gender requirements also concern combined teams, except that a girl may run the seventh leg. The organizer will also form combined teams from the individual competitors registered in the Runner Bank.

The organizer of the competition is an orienteering club Kankaanpään Suunnistajat in co-operation with the Finnish Orienteering Federation (SSL) and the Jukola founding organization Kaukametsäläiset. The discipline rules of The Finnish Orienteering Federation (SSL) and the competition rules of Nuorten Jukola apply to the competition together with the instructions given by the organizers. The final Competition Instructions will be published on the results board and on the Youth Jukola 2014 website on Thursday August 14 at 4 pm.

Main Officers
Competition Director

Erkki Katajisto erkki.katajisto(a)netti.fi +358 44 572 2212

Technical Affairs
Raimo Hannukainen raimo.hannukainen(a)dnanternet.net +358 44 578 7693

Competition Secretary and Info
Jorma Mäkinen makinen.jorma(a)dnainternet.net +358 40 748 8629

Information Officer
Jari Vaara jari.vaara(a)dnainternet.net +358 40 315 7038

Field Affairs
Pertti Manninen pertti.manninen(a)dnainternet.net +358 40 590 4362

Chief Course Planner
Reijo Mäkilä reijo.makila(a)gmail.com +358 43 217 5569

Result Service
Jussi Hannukainen jussi.hannukainen(a)student.tut.fi +358 50 337 0108

Restaurant
Päivi Tuominen paivituominen71(a)luukku.com +358 45 630 1542

Competition Controller (SSL)
Tommi Tervakangas tommi.tervakangas(a)gmail.com +358 40 544 7450

Course Controller
Seppo Sipilä seppo.sipila(a)dnainternet.net +358 50 3560 555

GPS TrackingTeemu Katajisto +358 50 386 5662

First Aid Leena Loukkaanhuhta +358 44 5788889

VIP Marjatta Vaara +358 46 572 54 02
Security Manager Kauko Pajunen +358 50 572 1963
Finishing Line RefereeTuomo Hakola

Jury Chairman Jari Holmberg, +358 40 167 7505
– members Anu Ingberg, Mikael Niemi

Patron Ristomatti Hakola

Location, addresses, road signs and parking

Competition centre is located at Kankaanpää Sport Centre. Road signs to competition centre start from the crossroad of Finnish national roads 23 and 44. The signs will be on site from 4 pm on Friday August 15, 2014.

Parking locates nearby the factory area of Reima (Jämintie 14) and on the parking areas of Kankaanpää Sport Centre (Jämintie 10). Motorcaravans will park to the same parking area as well.

Competitors with reserved school accommodation can park their cars to accommodation school yards. Max. walking distance to the event centre is 0.5 km. There is a place for loading and unloading the buses at the Kankaanpää Sport Centre. Buses will be parked nearby loading/unloading place. Parking is free of charge.

Info
The competition material (incl. number bibs) is available at info. On Friday August 15 2014 from 4 pm to 9 pm the info locates at accommodation school and on Saturday August 16 2014 from 8 am to 6 pm the info locates at the competition centre.

The competition material is handed out only if the entry and other fees are fully paid. Open fees can be paid to info, only cash is accepted.

The main guiding pole locates next to the Info.

Emit cards / Punching system
Each team must have at least three Emit cards. The same Emit card may not be used in two different teams. Emit cards can be rented by the race organizer for 4 € / card. The required numbers of Emits cards are reserved during the registration. The Emit card numbers are not needed in advance. They will be registered in the result system when the runners enter the start or changeover area.

School accommodation, evening meals and breakfast
Accommodation is provided at Pohjanlinna and Kangasmetsä schools, address:  Kangasmoisionkatu 1 Kankaanpää. Accommodation is open from Friday August 15 4pm onwards and it is open up to Saturday August 16 11 am. Please follow separate instructions for accommodation schools. Distance to the event centre is 200 m.

Beforehand ordered evening meals are offered from 6 pm to 9 pm on Friday evening. Breakfast on Saturday morning will be served from 8 am to 10 am. If additional orders have been made after registration and payment of registration fees, please pay the additional orders straight to bank (take a receipt with you) or to the Info (only cash accepted).

Map
Orienteering map 7/2014 (print), scale 1:10 000, contour interval 5 m, size A4. Maps are in plastic map cases. Old map and description of the competition terrain can be found from the Youth Jukola 2014 website.

Competition map is available on changeover area.

Terrain
The start of the legs offers fast and easy running due to paths and open fields. House yards as well as fields with black dots on yellow are forbidden areas. The other forbidden area is a stream side with significant natural value.  Fields with black dots are marked on the map as forbidden areas and in terrain using continuous do-not-go tape. Note that fields with black dot contain accepted crossing points which are also marked on the map. Darkest green areas (thicket) are nearly impenetrable. In the middle of all legs the terrain is normal forest with small rock areas. Small bridges have been built over the widest streams and these have been marked n the map using black lines. Some pathways have been improved by clearing the forest. The longest legs contain swampy mountain base and larger solid rock areas. End of the legs offers fast running with great number of walking routes on the Sport center area.

Start, starting point and marked rout
Start of the relay locates on the east part of change-over place at competition centre. The distance to the starting point from the start and from the changeover area is approx. 240 m.

Controls
Controls are marked with orange-white flags in the forest. The model control is located at the competition centre, where you can test the function of your own Emit card. There are lots of controls near each other in the forest – remember to check the control code! There are online controls on each leg and also few controls where video follow-up will be provided.

Control descriptions
Pictorial control descriptions are printed on the competition map. The codes are printed on the map next to the number of control. If you use an Emit card with a display, note that the Emit-code of the control unit may not correspond to the control code.

Legs and course lengths

There are 600 m of the marked routes in each leg. The forking is used in all the legs except the 5th leg.

Forbidden areas
According to the discipline rules of The Finnish Orienteering Federation, fields with black dots on yellow as well as house yards are forbidden areas. At the beginning of legs locate fields with black dots which are marked on the competition map with vertical line. Forbidden areas are marked in terrain if there is a high chance to end up on these areas. Forbidden areas contain accepted crossing points which are marked on the map. Additional forbidden area in competition terrain is a stream side with significant natural value.

Coaches and team supporters on legs 3rd and 4th legs
Within the marked route to the starting point there is a place for coaches and other people where they are allowed to help and advice runners on 3rd and 4th legs in route planning. You need to have your coach card (can be found in the club material) with you to get an access to this area!

Competition numbers
The number bibs will be used on all legs. The bib must be attached on the chest of the shirt in a way that it is clearly visible. Take your own safety pins! The numbering of teams is based on the placing of the 2013 relay. However, team numbers marked with an asterisk (*) are not based on last year’s results. Combined teams are marked with the letter Y, also the teams with a girl running the last leg are marked with Y. Team and leg numbers and sponsor logos must not be folded up or hidden. The bar code has to remain undamaged until it has been read at competitors’ check-in and information is transferred to the result service system.

Emit cards
Electronic punching system (Emit) is used in the competition. Control slips will be delivered with the team material. Each competitor shall write the team number, leg and his/her Emit card number in the control slip. Emit cards will be registered into the result system and cleared as the runners enter the changeover area. Each team must have at least three (3) Emit cards in use. The same Emit card must not be used on two consecutive legs and neither by two different teams.

If a competitor’s own Emit card does not work as he/she enters the changeover area, the organizers will lend a functioning card. Also, if a competitor starting in the mass start has his/her card still in use by an earlier leg’s runner, the competitor can borrow a card from the organizers.

Team material
The team material is handed over to the clubs at the accommodation school on Friday between 4 pm and 10 pm and on Saturday in the morning from 8.00 onwards at Competition centre Info. When the team material will be handed over to a club representative his/her contact information will be collected. Only the clubs that have fully paid all their entry fees will receive the team material, which includes, among others, number bibs without safety pins (own pins are used), bulletin, map return ticket, coach card, rented Emit cards (if ordered) and Emit control slips. Please note, that the competition material does not include safety pins, own safety pins are used! The competitors can keep the number bibs after the competition. A representative of the club confirms the receipt of the rented Emit cards by signature. The organizer will charge 80€ for each non-returned Emit card.

Start list
The final start list can be seen on the web site of the event on Thursday August 14 from 4 pm onwards and on the result board at the competition centre.

Team compositions
Team compositions must be registered not later than on Friday, August 15 by 6 pm. The team composition can be registered on the web page www.jukola.com or by filling in a form available at the Competition Info.

Changes in the team composition, caused by some unavoidable reason that occurs after the dead-line of registration, shall be announced to the Competition Info on Saturday by 9.30 am at the latest. The Competition Controller will either approve or reject the changes after considering the presented reasons.

Start
The relay will start at 11.30 am on Saturday August 16. The registration and clearing of the first leg runners’ Emit cards will start at 10.50 am and end at 11.20 am. After registration and clearing, the competitors shall move to the warm-up area. The competitors will go to the maps according to the instructions given by the announcer. Maps will be given to competitors 2 minutes before start. Ensure that you have received a right map (club number equals with number on map). You can’t open the map before start! The start will be videotaped, and teams making a false start or causing one will be disqualified. There is a toilet in starting area.

Changeover
The runners on legs 2-7 shall come to Emit card registration and clearing well in advance of the estimated changeover time, and then enter the changeover area. The runners in warm-up area should leave the route for the runners free. From the last control, the competitors must run to the changeover according to signs and marked routes. The runners of the fastest teams will be guided to the rightmost lane.  All runners must punch at the finish line.

After the finish line, each incoming competitor hands over his/her unfolded map to the officials and then continues to the map stand along the marked route. The runner coming to the changeover picks up the map with his/her team’s number and hands it over to the next leg’s competitor waiting at the changeover bar. Make sure that you take your own team’s and right leg’s map! A team that has taken a wrong map will be disqualified. If your map has been taken by some other team, immediately turn to the changeover official who will give you a spare map (no time compensation will be granted).

After the changeover, the runner shall visit the Emit checkpoint (‘Emit OUT’ tent), and then leave the finish area. If there are any unclarities with punches, the checkpoint officials will settle them immediately. The changeover area will be closed at 3.20 pm. After this, the runners coming to changeover will be guided straight to the Emit checkpoint as they have punched at the finish line.

Finish
There is a marked route to the finish from the last control of the each leg. The last leg runners have an own final control. The finishing order will be determined according to the crossing of the finish line. If there are several teams on the finish line at the same time, the finishing order of places 1-40 will be decided by the Finishing Line Refree. The finish time will be determined according to the finishing punch made immediately after crossing the finish line. The finishing order of places 40-n will be decided according to finishing punch. Finally, the competitor shall visit the Emit checkpoint. Finish will be closed at 6 pm.

Demonstration of start, changeover and finishing routines
The demonstration will take place at 10.45 am by model runners, announcer and video screen.

Restart for legs 2-7
Runners participating in the restart shall register and clear their Emit cards in ‘Emit IN’ tent and enter to the changeover area not later than 3.20 pm. The changeover will be closed at 3.20 pm after which the changeover bar will be opened and all the runners participating in the restart can go to their own map. The restart takes place at 3.30 pm according to the instructions given by the announcer.

Disqualifications and drop-outs
If there are any unclarities with punches, the Emit checkpoint officials will settle them with the competitor immediately. If necessary, the coach of the team will be consulted. Disqualifications are not confirmed before that.

Drop-out competitors come to changeover and finish as usual: take the map to the next leg competitor at the waiting bar. Drop-out shall be announced at the ‘Emit out’ tent. If the competitor comes to the competition centre without running through the finish or changeover (force major) he/she must visit the ‘Emit out’ tent to announce the drop-out and give his/her map to the staff.

Drop-out or disqualified competitors perform a normal changeover. Their teams can continue the relay to the finish. However, if a drop-out or disqualified team is less than a half an hour behind the leading team, its relay will be interrupted and the next runner can start when a half an hour has passed since the leading team’s changeover. The next map of the team will be replaced by a form indicating the number of the leg, the team number and the earliest possible time when the team can continue its relay. The incoming runner takes the form and brings it to the next runner waiting at the bar. The runner receiving the form will get a spare map from the staff by returning the form.

GPS follow-up
In legs 2, 5 and 7 there is a GPS follow-up. The teams indicated by the organizers must carry the GPS device given by the staff. The wearing of the GPS-device and the west takes place in the ‘Emit IN’ tent. After finishing the runners shall give the GPS-device back to the staff at changeover/finishing “Emit OUT” tent. The runners on the 2nd leg may come to get their devices immediately after the start.

For the 2nd leg the GPS-devices are given to the 22 teams which will be indicated on the competition web-site and result board on the same week with the competition.

For the 5th land 7th legs can be taken more followed teams if required. The teams will be named on the result board and in “Emit IN” tent. The organizer has right to change the followed teams during the competition.

The competition online results and tracking can be followed from the screen at the competition centre. GPS-following is possible through the competition web pages, follow the links from the competition web page (/).

Runner Bank
Registration to the Runner Bank can be made on the web page of the event via the link ‘Runner Bank’, or latest getting a form from the Competition Info and filling it in and returning it to the competition centre latest on Saturday August 16 2014 at 9.50 am. You can reserve the runners from the Runner Bank only by web access. More detailed instructions are available in the Runner Bank, in ‘Search from Runner Bank’. To contact a runner/a team is made by phone and by registering the found runner or team in the Runner Bank.

On Saturday morning the situation in the Runner Bank will be published on the notice board at the Competition Centre. Until 9.50 am free runners can be inquired from the Info. The free runners will be allocated to the Runner Bank teams by the Competition Info after 9.50 am on Saturday August 16.

There will be teams with runners only on the first legs. For example, if there are runners for the legs 1, 2, 3 and 4, but no runners for the legs 5, 6 and 7, the 1st leg runner will start normally at the start at 11.30 am and the legs 1-4 will be run normally.

It is recommended that the runners and coaches of the Runner Bank teams performing the relay in the normal way would gather at 10.30 am near the competition info next to their team number to get acquainted with their team members. Remember to wear your number bib! This way you will help other runners to notice you. If a club team becomes a combined team, the information must be given to the Competition Info latest by Saturday August 16 at 9.50 am by filling in a team form.

Dressing, showers and toilets
Dressing will take place in field conditions at competition centre.  Showers (free of charge) locate at Kankaanpää Sport Centre and its dressing rooms. Also the Kankaanpää swimming hall is open from 11 am to 5 pm. Entry fee 2,5 e for children and 5 e for adults. Same entry than to the other showers.

Toilets can be found from the competition centre and bajamajas at changeover area. Indoor-toilets can be found from the accommodation school and from the Kankaanpää Sport Centre.

First aid
There is a first aid station with a doctor at the competition centre. See the location of the competition centre on the map. First aid station serves competitors on Saturday August 16 between 10 am and 6 pm, tel +358 44 5788 889.

Prize-giving ceremonies
The 15 best club teams will be awarded with the Youth Jukola medals. The best seven teams will also receive special prizes. The winning team receives a trophy for one year and a scale model of it.

The 15 best teams will be asked to be seated back of the ceremony stage by 3.20 pm. according to the instructions given by the organizer (info paper gave to the final leg runner at the finish line). The prize-giving ceremony will start at 3.30 pm on the ceremony stage. The teams to be awarded should follow the announcer! The awarded teams will be asked to enter the stage in reverse order according to the instructions of the announcer and the organizers. The Youth Jukola medals and special prizes are not given for combined teams.

Youth Jukola Trophy (free translation from finish version)
Discipline rules of the Youth Jukola trophy

1. Teams will compete of the Youth Jukola trophy donated by OP-Pohjola 7 years onwards from the year 2014
2. The trophy will be given for period of one year to the team winning the competition according to accepted final results. The winning team is obligated to keep the trophy properly, and to take care of the relevant engraving to the trophy as well as bringing the trophy to the following years competition. The club will be given a scale model of the trophy as a memory.
3. Trophy challenging points will be given from 2014 to 2020 for best 15 clubs by following:
   1. Winning team gets 25 points and the following positions 20–15–12–11–10–9–8–7–6–5–4–3–2–1 points.
   2. If there is two or more teams at the top 15 from the same club only one best team gets points. The unshared points will be given to the next best team.
   3. 3.    In 2020 the trophy will be finally given to the club that has reached highest total points from 2014 to 2020. If several clubs have achieved the same total points, the winner is club with most victories, and if this does not solve the winner, then it is a team with most second positions, after that third positions et cetera.

 

Returning of map and Route Gadget
The distribution of competition maps will start at the Competition Info after the restart at 3.40 pm. Maps are returned in exchange for map return card that can be found in the club material. Each runner will get her/his own map and a team will receive one map with all the controls.

The Youth Jukola Route Gadget will be opened on Sunday after competition. All the runners are kindly requested to draw their route in the Route Gadget.

Shop
At Competition centre there will be shops of sporting goods.

Restaurant
Lunch is served at canteen of Pohjanlinna school. Kiosk and grilled sausages available at Competition centre. Only cash accepted!

Water
Drinking water is available next to the kiosk. Washing of the equipments is forbidden at the drinking water point.

Safety
Open fire, gas and petrol cooking equipments as well as smoking are absolutely forbidden in the competition centre.

Club tents (wind shelters for the teams)
Club tents can be erected only for pre-ordered tent places indicated by the officials. All the club tents will be located in the sand field. The map for the club tent area will be published on the web site and on the notice board.

Information of the Youth Jukola training packages can be found from the competition web pages /yleista/harjoitusmahdollisuudet/.

Model orienteering is possible next to the Competition centre on Friday and on Saturday. Model orienteering is open up to the start of relay. Maps for the model orienteering can be bought by following the contact information at competition web page or from the Competition info. The distance from the accommodation school to the model orienteering is 100 m.

The model orienteering track in the competition center is 1,1 km and it has Emit-punching system. The track is suitable for training the use of Emit and for warm-up. For orienteering exercises the training terrains A, B and C can be used. There are either flags or plastic signs with code numbers on the controls.

Lost and found belongings can be queried at the Competition Info

Cleanness and garbage
All garbage shall be put to receivers available at competition centre. Garbage such as energy gel packages etc. shall not be left to the forest!  Also from the

Cardboard, paper and mixed garbage are sorted at the Youth Jukola. Recycled cardboard is sorted to receivers available next to the shops. Recycled paper is sorted to receivers available next to the office. Mixed garbage is sorted to receivers available at the edge of field. Metal, class, cardboards and mixed garbage are sorted at the canteen and kitchen of the school.

Competition instructions can be supplemented and defined if required. Final competitions instructions will be published at the Competition centre notice board and Competition web pages.

Good luck for the competition!