Event Invitation

The international orienteering relay competitions, the 70th Jukola Relay and the 41st Venla Relay, will be held in the towns of Lahti and Hollola on 16th and 17th June 2018. The joint organizing clubs are Hollolan Urheilijat -46 and Lahden Suunnistajat -37.

The competition instructions for the Lahti-Hollola Jukola competition, as well as the event programme and a “Guide to Lahti-Hollola Jukola” will be published as electronic versions. All competitors are asked to download these beforehand from www.jukola.com/2018.

70th Jukola Relay

An orienteering relay competition with seven legs for teams from orienteering clubs and other associations. The winning team will be awarded the challenge trophy “Lukkarin oppi” (“The Schoolmaster’s Lesson”), donated by the Kaukametsäläiset association.

All legs include approximately 500 – 600 meters of marked route. Gaffling/forking is used in all legs. The sun sets at 22:57 on Saturday, 16th June 2018 and rises at 3:41 a.m. on Sunday, 17th June 2018. The mass start race will start at 23:00 on Saturday, 16th June 2018.

41st Venla Relay

An orienteering relay competition with four legs for women’s teams from orienteering clubs and other associations. The winning team will be awarded the challenge trophy “Venlan avaimet” (“Venla’s keys”) donated by the Kaukametsäläiset association.

All legs include approximately 500 – 600 meters of marked route. Gaffling/forking is used in all legs. The mass start race will start at 14:00 on Saturday, 16th June 2018.

General Information

The event is regulated by the rules of the Suomen Suunnistusliitto (the Finnish Orienteering Federation (FOF)). The rules of FOF are available on the FOF website at www.suunnistusliitto.fi. It is forbidden to use spiked shoes, but shoes with studs are permissible. GPS trackers will be allocated to chosen teams and must be worn throughout the competition. The chosen teams named by the organizers will use numbered vests.

The prohibited training areas can be found on the website of Lahti-Hollola Jukola at www.jukola.com/2018/kilpailijat/harjoituskieltoalue/

Competition Map and Punching System

The competition map, uses a scale of 1:10 000, with a contour interval of 5 meters (ISOM2017). The map was prepared by Arvo Paulin and Jarmo Pikkarainen between August 2016 and October 2017. The electronic punching system will be Emit.

Eligibility to participate

Participants are not required to obtain a Finnish Orienteering Federation license. It is the responsibility of the clubs and the competing members to ensure that all personal data is correct. Both men and women can participate in the Jukola Relay, this includes any women also competing in the Venla Relay.

The teams of associations (meaning teams other than orienteering clubs) are allowed to have no more than two first class orienteers aged between 17 and 39 years. To women this applies only when competing in the Venla Relay, not in the Jukola Relay. Only teams affiliated to organized orienteering clubs are eligible to compete for podium positions or points for the challenge trophy.

Foreign orienteers in particular are reminded of the fact that they are allowed to compete for only one club during the competition season (1st January – 31st December). Only competitors born in 2003, or earlier, are allowed to compete in the relays.

Registration and Payment

The registration process opens on 1st December 2017. Entries can be submitted through the Lahti-Hollola Jukola website. An access code to the electronic enrolment system is sent via e-mail in November 2017 to the clubs and associations that participated in Joensuu-Jukola in 2017. All new clubs, associations and/or private persons will receive their code after registering in the electronic enrolment system.

Each team must have at least three Emit cards. The same Emit cards are not allowed to be used by two different teams in the same relay. However, the same Emit card can be used in both the Jukola and Venla Relays. Emit cards can be rented from the organizers. The number of rental cards required must be indicated on the registration form when making the entry. Emit card numbers will not be published in advance but will be registered into the electronic result system at the competition centre when the runner enters the start and changeover area.

The schedule for registration, entry fees and other advance payments are shown in the table below. Payment must be made online at the time of an entry or a reservation. The registration fees are based on the time of the payment: the fees in each price category are only valid until the closing time and date of that category. If a reservation is not paid within the date range of the price category when the reservation was made, the fee of the next price category will be charged. The fee must be paid before the registration stage can be completed.

All the pre-event payments other than entry fees must be paid by May 9th 2018. After this date all these fees will be doubled. All the teams are asked to check all their details carefully when entering a team and paying. All changes require extra work from the organizers and if changes need to be made, a fee of €20/change will be charged.

A team has the right to cancel their participation before 9th May 2018 at 11:59 p.m. The entry fee will be returned, but a cancelling fee of €20 per a cancelled team will be charged. If a team cancels its participation after 9th May 2018 the entry fee will not be returned.

Running Order

The teams’ running orders are to be entered into the electronic enrolment system either together with the entry or later by using the access code. The running order can be entered as public or non-public; in the latter case, it will become public on Friday, 15th June 2018 at 18:00.

The running orders for both the Jukola and Venla Relays have to be entered into the electronic enrolment system by 18:00 on Friday, 15th June 2018. After this, changes can only be made in exceptional circumstances. Further information on this matter will be published during May 2018 on the official website of Lahti-Hollola Jukola.

Number bibs (Note: no safety pins are provided by the organizers) and other team specific competition material will not be available until the running order has been submitted and all fees have been paid.

Accommodation

All accommodation within the competition centre has to be booked and paid for through the electronic enrolment system which opens in December 2017. More detailed information on this will be available from 15th December on the Lahti-Hollola Jukola web-site at www.jukola.com/2018. Accommodation will be confirmed after the organizers have received the payment. Prices for accommodation can be found from the table above (Other fees). The camping area for tents is located in a coniferous forest in the immediate vicinity of the competition centre (400-900m away from the gate to the start and changeover area). The tent pitches measure 10 x 10 meters.

In addition, the organizers will provide approximately 390 non-heated, team tents which can accommodate up to 16 people. These tents are located at a maximum of 400-800 meters from the gate to the start and changeover area. These team tents are to be booked per tent.

Foreign clubs book and pay for the team tents through the electronic enrolment system together with their entry by 9th May 2018. Any tents that remain available after that time can be booked, by Finnish teams, by sending an e-mail to info.2018@jukola.com.

Information related to accommodation offered by local private persons can be found on Lahti-Hollola Jukola website at ./majoitus/

The parking and accommodation areas for campers and caravans are located in several places, around 2.5 km from the competition centre. Places are limited and distributed in the order of registration. Places must be reserved and paid in advance through the registration system.

There is also floor accommodation at a local school, located about 3.5 km from the competition centre.

Information on other accommodation options can be found on the website of Lahti-Hollola Jukola.

Wind shelter area

Competing clubs have the opportunity to book a place for a wind shelter near the changeover and finish area. There are approximately 350 wind shelter places. All competing clubs making an entry for at least eight teams (Jukola and Venla combined) will have the right to book two wind shelter places. All the competing clubs that wish to have a wind shelter place must book it through the electronic enrolment system. The top 50 teams from Jukola 2017 have the right to reserve wind shelter places 1-50. Booking and payment must be made by 1st February 2018.

Competition Centre

The competition centre is located at Hälvälä airfield, which is located approximately 14 kilometres west of Lahti city centre. The competition centre will opened on Friday, 15th June 2018 at 10:00 a.m. Facilities located at the competition centre include, for example, a canteen, first aid services and an information desk as well as shops and exhibition areas. No accommodation is allowed at the competition centre before its official opening time.

Arriving

Detailed instructions for arrival and other information can be found in the “Guide to Lahti-Hollola Jukola” which is published on the website of Lahti-Hollola Jukola during May 2018. Road signs directing to the competition centre will be in place by 15th June at 10:00 a.m. The driving instructions issued by the organizers must be strictly adhered to.

Organized buses from Lahti Travel Centre to the competition centre will be provided for a small fee. Lahti Travel Centre also houses the local railway terminal where there are regular train services from Helsinki and Turku. More detailed Information on the schedules, bus stops etc. will be published later on the Lahti-Hollola Jukola’s website at www.jukola.com/2018/.

Parking and parking fees

All cars will be parked on the parking areas according to the guidance and instructions given by the organizers. Passenger cars will be parked on fields, approximately 1.8 – 2.8 km walk from the competition centre. VIP and disabled guests’ parking is located next to the competition centre.

The parking fee for a passenger car is €15 if purchased in advance from the information desk or the Jukola shop. The parking fee is €25 if paid at the parking area. Please note that cars with paid fees may leave the parking area on their own lane without queueing.

Campers and caravans: see Accommodation section above.

The bus stops are approximately 300 metres from the competition centre. Club buses staying in the organized parking area will have to book their parking in advance by 31st May 2018 through the electronic enrolment system. The bus parking area is in Kukonkoivu and is free of charge.

Bicycles, motorcycles and mopeds have their own parking area at the competition centre. Parking for bicycles and mopeds is free of charge.

Children’s activities

A “children’s world” offering free time activities is available for children.

Showers and changing rooms

There will be showers with warm water as well a sauna (entrance fee €4) at the competition centre. Changing facilities are not provided.

Training

Pre-race training is available using the training maps of Lahti-Hollola Jukola. The maps of Santaveräjä and Rahametsä are the offered training maps and these can be ordered by sending an e-mail to toimisto.2018@jukola.com. The maps can also be purchased on Friday 15th June 2018 from either the information desk or from the Jukola shop.

More information on trainings can be found on the website of Lahti-Hollola Jukola. Over the Jukola weekend, training is also possible in the vicinity of the competition centre. Maps to this training area can also be purchased from either the information desk or from the Jukola shop.

Competition officials

Welcome to the 70th Jukola Relay and the 41st Venla Relay!

Lahti-Hollola Jukola Office: toimisto.2018@jukola.com

Registration and instructions: www.jukola.com/2018/

Tents, tent and wind shelter places: varausjärjestelmä

Hotels, cottages, private accommodation, school accommodation: www.jukola.com/2018/majoitus/

Finnish Orienteering Organization: www.suunnistusliitto.fi

Training exclusion zone: www.jukola.com/2018/kilpailijat/harjoituskieltoalue/